Payroll Specialist

$83,200 - $95,410/Yr

Unclassified - Irvine, CA

Full-time - Mid Level

Irvine, CA

About the position

The Sr. Payroll Specialist position is a critical role within our organization, responsible for managing the entire payroll process from start to finish. This includes processing timecards for hourly employees, issuing manual payroll checks, and ensuring accuracy through checks and balances. The ideal candidate will have a proven track record in high-volume bi-weekly payroll cycles and will be expected to independently seek, develop, and propose improvements to enhance efficiency in payroll processing. This role will also involve overseeing system upgrades, releases, patches, enhancements, and new versions related to payroll systems. In addition to payroll processing, the Sr. Payroll Specialist will be tasked with developing spreadsheets to determine payroll requirements that cannot be handled by the system, such as leave of absences (LOAs), retroactive termination payments, anticipated severance payments, and garnishments. The role requires ongoing reviews of compensation payments before they are entered into the system to ensure accuracy and compliance. The position also involves working with the Time Management System (TMS) to identify business solution improvements and establish vendor requirements to ensure the delivery of effective payroll solutions. The Sr. Payroll Specialist will provide guidance to employees regarding various payroll implications, including multi-state taxation, relocations, and LOA policies. This role is essential for maintaining compliance with SOX narratives and business process/IT controls, as well as for utilizing payroll data analytics to develop reports that support payroll analysis.

Responsibilities

• Manage the entire payroll process from beginning to end.
• Process timecards for hourly employees and issue manual payroll checks.
• Oversee high-volume bi-weekly payroll cycles and propose improvements for efficiency.
• Develop spreadsheets for payroll requirements that cannot be handled by the system.
• Conduct ongoing reviews of compensation payments before system entry.
• Identify business solution improvements within the Time Management System (TMS).
• Establish vendor requirements to ensure effective payroll solutions delivery.
• Provide guidance to employees on payroll implications such as multi-state taxation and LOAs.
• Ensure compliance with SOX narratives and business process/IT controls.
• Utilize payroll data analytics to develop reports for payroll analysis.

Requirements

• Bachelor's degree in human resources, Accounting, Computer Systems, or a related field.
• 4 years of experience in Payroll analysis required.
• Experience with UKG Pro and Kronos Time and Attendance systems.
• Strong Excel and MS Office skills.
• Familiarity with Workday and ServiceNow Ticketing applications.
• Understanding of garnishments for payments and agency responses.
• Knowledge of payroll data analytics and report development.

Nice-to-haves

• Experience with payroll data analytics tools.
• Familiarity with SOX compliance and business process controls.

Benefits

• Competitive hourly pay rate of $40.00 - $45.87.
• Opportunity for contract work with potential for extension.
• Onsite work environment in Irvine, CA.