Payroll Specialist

LaSalle Network - Indianapolis, IN

Full-time - Mid Level

Indianapolis, IN

251-500 employees

Administrative and Support Services

About the position

The Payroll Specialist will play a crucial role in ensuring the accurate and timely processing of payroll across multiple states and employee groups within a national real estate firm. This position requires a detail-oriented individual who can navigate the intersection of technology and real estate, utilizing the UltiPro/UKG system to manage payroll operations effectively. The role emphasizes collaboration, problem-solving, and precision in a fast-paced environment.

Responsibilities

• Process biweekly payroll for two pay groups using the UltiPro/UKG HRIS system, including off-cycle payments as needed
• Capture payroll hours for maintenance staff via property management software and ensure all employees are paid correctly
• Verify timekeeping records and collaborate with supervisors to resolve discrepancies
• Address and resolve unapproved timecards, PTO, and payroll discrepancies
• Serve as the main point of contact for payroll inquiries and respond promptly to all issues
• Ensure payroll files align with the General Ledger (GL) and resolve discrepancies in partnership with Accounting
• Verify and manage ACH information in coordination with the payroll banking partner and Accounting
• Provide necessary reporting for payroll, accounting, tax filings and other business functions
• Pull tax reports, including quarterly 941 tax packages, from the HRIS system
• Ensure the accurate entry and processing of benefits, deductions and garnishments in UltiPro/UKG
• Process ACH payments to benefit carriers after each payroll cycle
• Manage file feeds between UltiPro/UKG and benefit carriers where applicable
• Audit and reconcile employee PTO balances regularly
• Oversee employee changes, tax deductions and payroll documentation within UltiPro/UKG
• Conduct audits to ensure payroll accuracy, operational efficiency and compliance with federal and state regulations
• Manage federal and state tax setups in new operational states
• Assist with audit preparations by providing reports and documentation as required
• Manage year-end reporting processes, including W-2s and other payroll forms

Requirements

• Bachelor's in Accounting, Finance or a related field preferred
• 3+ years' experience in payroll processing and administration, ideally in a multi-state organization
• Must have experience processing hourly and salaried payroll in a 500+ employee organization
• Proficiency with HRIS platforms and payroll systems; experience with UltiPro/UKG is preferred
• Strong Excel skills (pivot tables, VLOOKUP, XLOOKUP) and general technical proficiency with MS Office
• Impeccable attention to detail, organizational skills and the ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills
• Experience setting up and managing federal and state tax accounts is preferred
• Proactive and able to perform duties independently with minimal supervision