Payroll Specialist

Mott MacDonald - Woodbridge Township, NJ

Full-time - Entry Level

Hybrid - Woodbridge Township, NJ

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Payroll Specialist position at Mott MacDonald involves processing and administering multi-state payroll for over 2000 employees using ADP Vantage. The role requires attention to detail, compliance with federal and state laws, and excellent customer service skills. The specialist will work independently and as part of a team to ensure accurate payroll processing and resolve any payroll-related issues.

Responsibilities

• Audit timesheet data weekly to determine compliance with Federal and state laws and company policy.
• Independently perform all necessary activities to complete the bi-weekly payroll for 1900+ employees in over 40+ states in the USA and Canada, including new hires, terminations, transfers, and all employee changes.
• Process adjustment payments, such as retro pay and bonuses.
• Review all benefit changes and set up all wage garnishments.
• Prepare management reports and audits.
• Run & create custom reports using ADP Reporting.
• Contact ADP to resolve any payroll issues.
• Promptly resolve and respond to employee payroll concerns.
• Transmit benefits after payroll to our providers.
• Handle any special projects as needed.

Requirements

• 4+ years of experience with ADP systems required.
• Excellent customer service skills required.
• Strong computer literacy, including Microsoft Office applications and Intermediate Excel.
• Ability to prioritize effectively.
• Good listening and communication skills, both verbally and in writing.
• Work independently and within a team with minimal to no supervision.
• Attention to detail and accuracy.
• Proficient knowledge of payroll tax and labor laws, garnishment requirements, payroll recordkeeping, and reporting regulations.
• Understanding of HIPAA and FLSA regulations.
• Understanding of Payroll and reporting systems.

Nice-to-haves

• College Degree - Preferred but not required.
• Accustomed to working in a paperless environment.

Benefits

• Time and a half pay for required overtime.
• Hybrid working policy that embraces well-being, flexibility, and trust.