Payroll Specialist

$52,000 - $60,320/Yr

Compass Housing Alliance - Seattle, WA

Full-time

Seattle, WA

Social Assistance

About the position

The Payroll Specialist is responsible for processing accurate and timely payroll information, conducting payroll audits, and serving as a point of contact for payment policies and procedures. This role emphasizes customer service and proactive problem-solving to ensure positive employee relations. The Specialist collaborates with various departments to ensure quality reporting and documentation, contributing to the overall efficiency of payroll operations.

Responsibilities

• Compile payroll data and process payroll accurately and timely according to established calendars and regulations.
• Assist managers and timekeepers with systems for accurate time accounting.
• Coordinate end-to-end payroll functions using agency software, including calculating paychecks and maintaining payroll records.
• Collect banking information for direct deposit setup and manage payroll issues.
• Partner with HR for accurate entry of salaries, increases, and deductions.
• Audit and monitor Retirement 403(b) contributions for employees.
• Process and monitor garnishment orders and government mandates affecting payroll.
• Stay updated on payroll processing systems and changes in wage or tax laws.
• Ensure secure and confidential maintenance of payroll reports and data.
• Generate and process quarterly Worker's Compensation filings with the state.
• Enter and extract data from HRIS and Accounting systems for reporting and compliance.
• Respond to inquiries with excellent customer service skills.
• Liaise with internal and external departments as necessary.
• Assist in managing HR-related content on SharePoint.
• Provide guidance to managers and staff on payroll processes.
• Process payroll-related mail and invoices, including state unemployment files.
• Complete timely employment verifications for employees.
• Manage employment records retention in accordance with employment law.
• Complete special projects and perform other duties as assigned.

Requirements

• Demonstrated knowledge of payroll processing best practices and regulations.
• Ability to function well in a high-paced environment.
• Strong attention to detail and ability to improve procedures.
• Ability to read and interpret tax and retirement documentation.
• Proficiency in basic math for payroll calculations.
• Ability to maintain confidentiality and professionalism.
• Strong interpersonal skills and emotional intelligence.
• Excellent problem-solving and project management skills.
• Ability to work independently and collaboratively.
• Excellent written and verbal communication skills.
• Aptitude for learning new technology and software.

Nice-to-haves

• Experience with HRIS and/or ATS databases such as Paylocity or Dayforce.
• Awareness of equity, intersectionality, and belonging issues.
• Familiarity with housing instability and related social issues.

Benefits

• Hybrid work model with at-home and in-office days.
• Flexible schedule options.