Payroll Specialist

Company 100 - Dayton, OH

Full-time - Mid Level

Remote - Dayton, OH

Ambulatory Health Care Services

About the position

As a Payroll Specialist at Trimble, you will play a pivotal role in managing payroll operations and ensuring compliance with regulations. Your primary responsibilities will include analyzing, auditing, and processing payroll and adjustments while interpreting operating practices on a daily basis. You will serve as a crucial liaison between various departments, including HR, Benefits, Stock, and Employees, to ensure seamless communication and support. Additionally, you will manage the Payroll helpdesk, resolving issues with precision and providing support to time capture system users and third-party service bureaus. In this role, you will perform daily payroll department operations, including processing bi-weekly payrolls for one or two company codes/legal entities. You will manage workflow to ensure that all payroll data transactions are processed accurately and timely through other third-party data exchanges. Reconciliation of payroll prior to transmission and validation of confirmed report totals will be essential to your duties. You will also ensure compliance with current regulations and internal policies in support of SOX compliance, collaborate with Human Resource and accounting teams, and process accurate year-end reporting while addressing corrections when necessary. Furthermore, you will prepare reports for management, finance departments, and other payroll customers, and handle intercompany reconciliations and WFN problem-solving tasks.

Responsibilities

• Analyze, audit, and process payroll and adjustments.
• Serve as a liaison between HR, Benefits, Stock, and Employees.
• Manage the Payroll helpdesk and resolve payroll-related issues.
• Perform daily payroll department operations.
• Process bi-weekly payrolls for one or two company codes/legal entities.
• Manage workflow to ensure accurate and timely payroll data transactions.
• Reconcile payroll prior to transmission and validate report totals.
• Ensure compliance with regulations and internal policies for SOX compliance.
• Collaborate with Human Resource and accounting teams.
• Process year-end reporting and address corrections as needed.
• Prepare reports for management and finance departments.
• Handle intercompany reconciliations and WFN problem-solving.

Requirements

• BS/BA degree or equivalent experience.
• 3-5 years of payroll operational experience in a Shared Service environment.
• Prior experience in ERP applications supporting HR, Time Capture, Benefits, and Payroll operations in a multi-state environment.
• Solid knowledge of legislation and regulations for multi-state taxation and payroll operations.
• Experience with WFN and importing data.
• Proficient in MS Office and familiarity with payroll/HRIS software (ADP, Kronos, Workday).
• Current working knowledge of payroll best practices.

Nice-to-haves

• Canadian payroll experience.

Benefits

• Medical, Dental, Vision, Life, and Disability insurance.
• Time off plans and retirement plans.
• Tax savings plans for health, dependent care, and commuter expenses.
• Paid Parental Leave.
• Employee Stock Purchase Plan.