Payroll Specialist

$55,000 - $75,000/Yr

Workday - Mentor, OH

Full-time - Entry Level

Mentor, OH

Publishing Industries

About the position

The Payroll Specialist is a crucial role within the organization, responsible for managing and processing the company's payroll with a high degree of accuracy and efficiency. This position ensures that all employees receive their pay correctly and on time, while also adhering to all relevant regulations and compliance requirements. The Payroll Specialist will handle various payroll-related tasks, including reporting, tax filing, and deductions, all while maintaining the confidentiality of employee records. In this role, the Payroll Specialist will process payroll on a bi-weekly, semi-monthly, or monthly basis, ensuring that all hours worked, wages, overtime, bonuses, and deductions are accurately calculated. The specialist will also verify and audit timekeeping systems to ensure that work hours are tracked correctly. It is essential for the Payroll Specialist to review payroll submissions for accuracy and make necessary adjustments as needed. Compliance is a significant aspect of this position, as the Payroll Specialist must ensure that payroll practices comply with federal, state, and local laws, including tax regulations and wage laws. The role involves preparing and submitting payroll tax filings, including quarterly and annual tax returns, and staying updated with any changes in payroll regulations to implement necessary updates. Additionally, the Payroll Specialist will administer employee benefits deductions, manage garnishments and levies, and perform regular audits of payroll data to ensure accuracy. This includes reconciling payroll-related accounts and assisting in year-end payroll audits, including the distribution of W-2 and 1099 forms. The specialist will also provide support to employees regarding payroll inquiries, ensuring that any questions or concerns are addressed promptly. The position requires maintaining and updating the payroll system with employee data, collaborating with HR and accounting departments to ensure smooth data integration between systems. This role offers opportunities for professional growth within the payroll and accounting functions, making it an exciting opportunity for candidates looking to advance their careers in this field.

Responsibilities

• Process bi-weekly, semi-monthly, or monthly payrolls for all employees, ensuring accuracy in hours, wages, overtime, bonuses, and deductions.
• Verify and audit timekeeping systems to ensure correct tracking of work hours.
• Review payroll submissions for accuracy and make necessary adjustments.
• Ensure payroll is compliant with federal, state, and local laws, including taxes, deductions, and wage regulations.
• Prepare and submit payroll tax filings, including quarterly and annual tax returns.
• Stay updated with changes in payroll regulations and implement updates as necessary.
• Administer employee benefits deductions, including healthcare, retirement plans, and other withholdings.
• Track and manage garnishments, levies, and other deductions as required.
• Perform regular audits of payroll data to ensure accuracy and resolve discrepancies.
• Reconcile payroll-related accounts such as wages, taxes, and benefits.
• Assist in year-end payroll audits and the distribution of W-2 and 1099 forms.
• Address and resolve employee questions or concerns regarding payroll, including pay discrepancies, direct deposits, and tax withholding.
• Provide guidance on payroll processes, including how to update tax information and benefit elections.
• Maintain and update the payroll system with employee data, including new hires, terminations, promotions, and salary changes.
• Collaborate with HR and accounting departments to ensure smooth data integration between systems.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of payroll processing experience.
• Proficiency in payroll software (e.g., ADP, Paycom, Workday).
• Strong understanding of federal and state payroll laws and regulations.
• Excellent attention to detail and ability to handle sensitive information with confidentiality.
• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Excel for payroll reporting and analysis.

Nice-to-haves

• Certified Payroll Professional (CPP) designation.
• Experience with multi-state payroll processing.
• Familiarity with accounting software and financial reporting.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance