Payroll Specialist

Justice Resource Institute - Needham, MA

Full-time - Entry Level

Needham, MA

1,001-5,000 employees

Ambulatory Health Care Services

About the position

We are seeking an experienced Payroll Specialist to join our team at the Justice Resource Institute. Justice Resource Institute is one of the most dynamic and diverse nonprofit organizations in New England. Based in Needham, Massachusetts, JRI serves over 24,000 clients in various settings. JRI is highly committed to our staff's professional and personal growth and diversity in our workforce is highly valued. This position allows a hybrid work schedule with 1-2 days a week onsite in Needham, MA.

Responsibilities

• Process bi-weekly payroll using UltiPro/UKG payroll software and time and attendance systems.
• Ensure all timesheets are approved by managers.
• Review time and attendance reports for accuracy and correct use of earnings codes.
• Enter Personnel Action Forms for new hires, terminations, job changes, and other employee status changes.
• Calculate PFML, leave of absence, and workers' compensation payments.
• Review payroll reports such as the pre-check register, pre-check exceptions, payroll changes, employees not paid, negative PTO balances, etc., to ensure payroll accuracy.
• Calculate manual checks as needed.
• Maintain payroll files by uploading all documents related to employees, ensuring all payroll action forms have the required signatures.
• Respond to inquiries from employees, HR representatives, and managers.
• Enter Accounts Payable invoices and process check runs and manual checks as needed.
• Process third-party billing reports and ensure accurate financial documentation.
• Perform additional duties as assigned by the supervisor.

Requirements

• Bachelor's Degree in Accounting preferred.
• 1-3 years of related experience.
• Proficiency in Microsoft Office, with an emphasis on Excel.
• Ability to work collaboratively within a team.
• Proficiency in UKG payroll software.
• Exceptional attention to detail.
• Strong mathematical and calculation skills.
• Excellent verbal and written communication skills.
• Knowledge of payroll and benefits administration.
• Ability to multitask effectively.
• Strong research and analytical skills.

Nice-to-haves

• Bilingual in a second language other than English.

Benefits

• $2,000 bilingual bonus to new hires who speak a second language other than English.
• Access to excellent Blue Cross medical and Delta Dental benefits.
• Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
• Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities.
• Wellness benefits including access to employee resource groups, self-care resources, and an Employee Assistance Program.
• Generous paid time off up to 19 days for full time employees in your first year.