Payroll Specialist

Government Acquisitions - Cincinnati, OH

Full-time - Mid Level

Onsite - Cincinnati, OH

101-250 employees

Professional, Scientific, and Technical Services

About the position

Payroll Specialist Location - Cincinnati Ohio - Onsite (not remote) Job Summary: We are on the lookout for a dedicated and experienced Payroll Specialist to join the GAI team. You'll be responsible for delivering biweekly payroll, filing quarterly payments, A/P & A/R support, administrative tasks and reporting around sales/use tax returns. This role is the perfect blend of accounting, finance and payroll. Seeking a multifaceted employee willing to wear a few hats in this small company and jump in where needed in accounting/finance. Ongoing Operational Tasks: Biweekly payroll for organization under 150 employees in multiple states Clerical support/reporting for Tax Prep & Review - quarterly Sales Tax, Payroll Taxes, Registration for Worker's Comp and tax use on the state and local level Process Documentation and Improvement Conduct sales/use tax research online when needed.

Responsibilities

• Prepare, process, and maintain paperwork related to payroll, sales/use tax, quarterly state income tax payments.
• Confirm/audit the accuracy of records and documents related to sales & use tax reporting and preparation (does not have to be a tax expert).
• Ensure compliance of third party payroll/tax in filing in a timely manner.
• Maintain written and oral communications between the company and all relevant vendors and state & local agencies.
• Support A/P and/or A/R on projects and accounts including audits, closings, year-end.
• Provide excellent communication and interpersonal skills - able to partner and cooperate well with other departments.
• Enter and process payroll for multiple pay schedules in a timely manner.
• Apply knowledge of applicable laws to process court-ordered child support and medical support orders, garnishments and federal tax levies.
• Enter changes that affect payroll in conjunction with Human Resources.
• Organize and track payroll changes as well as document changes to keep on file.
• Enter commissions on multiple commission schedules into payroll (does not calculate commissions).
• Reporting including but not limited to forecasting, labor, headcount, taxes, and payroll.
• Use considerable tact, discretion, confidentiality regarding payroll, financials, policies and procedures.
• Other duties as assigned.

Requirements

• 3-5 years experience with payroll and/or A/R or A/P.
• Bachelor's degree (or equivalent) in accounting, finance, or related field.
• Proven track record as a payroll specialist.
• Experience in managing extensive volumes of accounting paperwork for a corporation.
• Strong Excel skills.

Nice-to-haves

• Familiarity with multi-state tax filings and payroll.
• Excellent analytical and problem-solving skills.
• Sharp attention to detail.
• Strong written and oral communication skills.
• Strong confidentiality and discretion.

Benefits

• Full medical, dental, vision coverage
• 401k
• 10 paid holidays
• 3 weeks paid time off plus a day off for your birthday
• Free parking onsite