Payroll Specialist

$52,000 - $58,240/Yr

Mindcare Solutions - Nashville, TN

Full-time - Mid Level

Nashville, TN

About the position

The Payroll Specialist at MindCare Solutions is responsible for managing the payroll function of the organization, ensuring timely and accurate processing of employee pay while adhering to federal, state, and local payroll regulations. This role involves maintaining payroll records, processing payroll taxes, and assisting with various office operations to enhance efficiency. The position is crucial for supporting the company's mission of improving psychiatric access through effective patient care.

Responsibilities

• Accurately calculate employee wages and salaries, including overtime, bonuses, and deductions.
• Process multiple payrolls (bi-weekly, monthly) for salaried and hourly employees.
• Add new employees to payroll and ensure proper setup in the payroll system.
• Check timesheets for accuracy and follow up on discrepancies.
• Prepare and distribute paychecks or direct deposit statements.
• Maintain detailed and accurate payroll records for all employees.
• Prepare and generate payroll reports as requested by management or auditors.
• Maintain employee records, including changes in employment status, salary adjustments, and terminations.
• Calculate and process payroll taxes, ensuring timely and accurate payments.
• Maintain Time and Attendance (TAA) records and ensure accuracy.
• Ensure compliance with federal, state, and local payroll regulations and company policies.
• Handle wage garnishments, ensuring accurate deductions and payments.
• Assist with payroll-related tax audits, providing necessary documentation and information.
• Conduct regular payroll data reconciliations to ensure accuracy and resolve discrepancies.
• Answer employee questions about payroll, benefits, and deductions promptly and professionally.
• Provide employees with necessary payroll information and resolve any payroll-related issues.
• Responsible for Workers' Compensation (WC) and State Unemployment Insurance (SUI) filings.
• Ensure tax compliance in all payroll processes and filings.
• Other duties as assigned.

Requirements

• Bachelor's degree in Accounting or Business Administration, or equivalent education and experience.
• 1 to 3 years' experience processing payroll.
• Strong understanding of payroll laws, regulations, and best practices.
• Proficient in Microsoft Office Suite.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• High integrity with excellent problem-solving abilities.
• Experience in multi-state payroll processing.
• Healthcare experience is a plus.

Nice-to-haves

• Familiarity with the corporate practice of medicine.

Benefits

• Competitive salary ranging from $52,000 to $58,240 annually.
• Flexible work environment with virtual shifts from Monday to Friday, 8am-5pm EST.