Payroll Specialist

Aston Carter - Boulder, CO

Full-time - Entry Level

Onsite - Boulder, CO

Administrative and Support Services

About the position

The Payroll Specialist role at Aston Carter focuses on managing payroll processes while supporting general accounting functions. This position requires a detail-oriented individual with strong experience in payroll management, particularly in a multi-state environment, and familiarity with benefits and leave of absence regulations. The role is primarily remote but requires the candidate to be located in Colorado and available for office visits as needed.

Responsibilities

• Process semi-monthly payroll using ADP, ensuring accuracy and compliance with applicable laws and regulations.
• Process payroll information related to stock-based compensation to ensure earnings and tax information is accurately reported to taxing jurisdictions.
• Manage payroll-related workstreams, including salary adjustments, bonuses, and deductions.
• Work with ADP and the legal department to ensure that proper state registrations occur for employees hired in new states.
• Record payroll journal entries in NetSuite, ensuring proper documentation and reporting.
• Perform general ledger account reconciliations for payroll-related items, such as accrued bonuses, vacation pay, and other payroll liabilities.
• Collaborate with HR to manage leave of absence (LOA) processes, ensuring accurate payroll adjustments and compliance with policies.
• Assist in the preparation of payroll reports for management and auditors.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Stay updated on payroll legislation and best practices to ensure compliance.
• Meet with new employees to introduce them to payroll processes.
• Coordinate onboarding new vendors by creating vendor records in NetSuite, managing vendor intake forms, and W-9s to obtain information from vendors.

Requirements

• Strong experience in payroll management, particularly with ADP.
• Experience in a multi-state payroll environment.
• Familiarity with benefits and leave of absence (LOA) regulations.
• Detail-oriented with strong communication skills.
• Proactive in staying updated with payroll legislation.
• Ability to collaborate with HR and other departments.

Nice-to-haves

• Experience with NetSuite for payroll journal entries and reconciliations.

Benefits

• Contract-to-Hire position with a duration of 6 months.
• Remote work with occasional office visits required.