Payroll Specialist

Hudson Valley Federal Credit Union - Poughkeepsie, NY

Full-time - Entry Level

Poughkeepsie, NY

Credit Intermediation and Related Activities

About the position

Hudson Valley Credit Union is currently recruiting for the position of Payroll Specialist. Primary Function: Primary point of contact for all payroll-related matters. Administer and generate bi-weekly payroll, process electronic time records, reconcile payroll with ledgers and operating budgets and produce applicable reports. Ensure accurate and timely filing of payroll taxes and required reporting.

Responsibilities

• Administer and generate an accurate and timely full-cycle, in-house, multi-state bi-weekly payroll process for the Credit Union.
• Process complex and advanced payroll calculations such as commissions, bonuses, incentives, awards, reimbursements and garnishments.
• Implement payroll, tax, wage, hour and benefit time changes.
• Responsible for all aspects of payroll-related record retention.
• Responsible for the integrity of the electronic timesheet systems and all applicable system controls and maintenance.
• Input, verify and ensure accuracy of all employee/management maintenance requests, i.e. change of status, new hire, termination, reporting structure, etc.
• Monitor and configure timely and accurate bi-directional interface export files for our internal partners.
• Prepare and file quarterly U.S. Department of Labor Multiple Worksite Report and United Way reporting in accordance with established deadlines.
• Conduct quarterly review of payroll wage and tax register and prepare and file for the secondary tax entity.
• Review and ensure accuracy of the quarterly and annual federal and state tax deposits.
• Reconcile and distribute annual W-2 forms.
• Responsible for the resolution of employee and management questions and concerns regarding payroll or timesheet entries in an effective and timely manner.
• Prepare and complete all requests for documentation of payroll information from internal and external sources, as needed.
• Support internal partners with inquiries related to general ledgers and compensation budgets.
• Keep abreast of payroll and timesheet processing systems and changes in wage and tax laws.
• Maintain knowledge of industry trends and make recommendations regarding new processes and policies.
• Ensure departmental compliance with all Credit Union policies and procedures as well as Federal and State regulatory requirements.
• Adhere to all Credit Union policies, procedures, and regulatory agency requirements.
• Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge.
• Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises.
• Perform additional duties and special projects as assigned.
• Embrace and apply HVCU's guiding principles to all activities and responsibilities.
• Responsible for regular and predictable attendance including punctuality.

Requirements

• High School Diploma, General Education Development (GED) certificate, or state authorized high school equivalent certificate is required.
• Minimum 3 Years experience required for administering an in-house, automated payroll/timesheet system experience required.
• Working knowledge of multi-state wage and hour laws, employee benefits, and required federal, state, and local tax filings is required.
• Processing commissions, incentives, bonuses, reimbursements, and garnishments.
• Resolution of management and employee payroll-related issues and/or concerns.

Nice-to-haves

• Associate's Degree in Finance, Accounting or related field is preferred.
• Certified Payroll Professional certification is preferred.
• Experience with ADP/Kronos is a plus.

Benefits

• HVCU University & Academy; Professional Development Training
• Student Loan Repayment & Tuition Reimbursement Programs
• Medical, Dental, and Vision coverage
• 401(k) with employer match and non-elective employer contribution
• Paid time off (PTO), holidays, and community volunteer time
• Life, Short-Term, and Long-Term Disability Insurance
• Discounted Loan Rates & Fees