Payroll Specialist

$56,160 - $72,800/Yr

Holt Group - Vancouver, WA

Full-time - Mid Level

Vancouver, WA

Professional, Scientific, and Technical Services

About the position

The Payroll Specialist at Holt Group Inc. is responsible for the accurate and timely processing of payroll on a bi-weekly basis, including special payroll runs and bonuses. This role requires close collaboration with the Human Resources department to ensure effective communication with employees while maintaining a high level of integrity, professionalism, and confidentiality. The position emphasizes efficiency, responsiveness, and continuous improvement in payroll processes.

Responsibilities

• Accomplish and lead company biweekly payroll process.
• Handle payroll related compliance areas, including setup of new tax entities, tax rates, and monitor tax filings.
• Process garnishments, unemployment correspondence, workers' compensation reports, and pay rate monitoring.
• Provide final paycheck, bonus, and other compensation with compliance and accuracy.
• Provide timely payroll reports, PTO reports, workers comp reports, verification of employment requests, and audits.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Create and update customized reports and financial dashboards, focusing on salary expenses for budget forecasting.
• Track and update paycheck deductions and allowances, such as gas card overuse and wellness reimbursements.
• Input and track pay raises, commissions, quarterly bonuses, and annual bonuses as needed.
• Adjust and edit timecards and PTO accruals.
• Monitor changing state minimum wage and adjust pay where necessary.
• Maintain confidentiality of employee records and salary information.
• Enroll newly eligible employees into 401k accounts and monitor contribution limits.
• Lead payroll related audits such as 401k audits and workers compensation audits.
• Perform other duties as needed.

Requirements

• Associate's degree preferred.
• Minimum of 3 years of multi-state payroll processing experience.
• 3 years of combined experience in Accounting and Payroll.
• Experience in HR is a plus.
• Advanced knowledge of Office Suite (Office, Excel, PowerPoint, and Outlook).
• Experience with payroll software required, Paycom preferred.
• Experience with HRIS systems.
• Thorough knowledge of payroll-related laws and regulations.
• High proficiency in mathematical calculations.
• Ability to learn new software and programs quickly and the ability to instruct others.
• Excellent communication skills, both verbal and written, in English.
• Ability to meet hard deadlines and organize, multitask, prioritize tasks efficiently.
• Strong attention to detail with the proven ability to work accurately and follow up.

Nice-to-haves

• Experience with HRIS systems.
• Experience in Human Resources.

Benefits

• Fuel card
• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Tuition reimbursement
• Cell phone reimbursement
• 401(k) 5% Match
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program
• Paid sick time