Payroll Specialist

$60,923 - $70,533/Yr

Robert Half - Aliso Viejo, CA

Full-time

Aliso Viejo, CA

Administrative and Support Services

About the position

The Payroll Specialist role at Robert Half is a long-term contract position focused on managing payroll processes within the financial industry. The specialist will ensure timely and accurate payroll processing, respond to payroll inquiries, and maintain payroll records. This position requires collaboration with various departments to support payroll-related projects and compliance with audits and reporting requirements.

Responsibilities

• Ensuring timely and accurate processing of biweekly payroll.
• Acting as a subject matter expert for timekeeping and timeclocks, including UKG and Workforce.
• Assisting with the finalization of paychecks when needed.
• Ensuring garnishments, liens, and other support orders are accurately entered and maintained.
• Collaborating with People Services and Accounting on business-related projects that impact payroll.
• Writing, updating, and maintaining new ad hoc and business intelligence reports.
• Reconciling payroll-related general ledger and preparing reports or statements summarizing payroll-related accounts.
• Initiating projects with UKG to update files, system requirements, or data integrations.
• Working with People Services to execute payroll-related items related to earnings or deduction code updates, GL or net pay file updates.
• Executing necessary payroll related items for acquisitions and dispositions.
• Completing all pre and post-quarter and year-end processes.
• Assisting with 401k and Worker's Compensation audit deliverables.
• Funding 401k deductions after each payroll processing.
• Managing benefits - new hire enrollments, life events and open enrollment.
• Ensuring all deductions are correct every payroll based on invoices and reporting.
• Uploading HSA after each payroll processing.
• Managing 401k - Open enrollment on a quarterly basis, running reports for 401k loans, weekly loan reports and contribution changes, and yearly census data.
• Handling deferrals for all 401k withdrawals.
• Assisting in facilitating annual 401k audit.
• Ensuring 5500 filling is accurate and completed by the deadline.
• Handling Quarterly and Monthly WC reporting/invoicing.

Requirements

• Proficiency in Accounting Software Systems.
• Experience with ADP - Financial Services.
• Familiarity with ADP Workforce Now.
• Knowledge of Ceridian.
• Experience with Dayforce.
• Proficient in 401k - RRSP Administration.
• Familiarity with About Time.
• Ability to perform Accounting Functions.
• Experience in Auditing.
• Knowledge in Benefit Functions.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Paid holidays
• Paid time off
• Vision insurance