payroll specialist

$54,080 - $66,560/Yr

Randstad - Houston, TX

Full-time - Entry Level

Houston, TX

Administrative and Support Services

About the position

The Payroll Specialist is a crucial role within the organization, responsible for managing all aspects of payroll processing and compliance. This includes the administration of bi-weekly payroll activities for two entities, ensuring accurate time and labor entry, processing of tax documents, and adherence to wage and hour laws. The specialist will also be tasked with the transmission of payroll wages for direct deposit via ACH to banking institutions, resolving payroll discrepancies, and assisting employees with payroll-related queries. In addition to payroll processing, the Payroll Specialist will develop, recommend, and maintain processes and procedures to enhance the efficiency of the payroll process. This role requires a thorough understanding of current payroll tax laws and regulations, as well as the ability to monitor HR and pay data within the HRIS system. The specialist will review, interpret, enter, and maintain child support and garnishment information in compliance with Federal, State, and Local regulations. Furthermore, the Payroll Specialist will assist with quarterly and year-end payroll processes, including compliance activities, audits, and W-2 audits. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple tasks while meeting deadlines. Excellent verbal and written communication skills are essential, as is the ability to maintain confidentiality with sensitive payroll data. Knowledge of Excel, including advanced functions, and proficiency in HRIS/payroll software programs are also critical for success in this role.

Responsibilities

• Accurately administers bi-weekly payroll activities for two entities, including time and labor entry, processing of tax documents, and ensuring compliance.
• Transmit payroll wages for direct deposit via ACH to banking institutions.
• Resolve payroll discrepancies and assist employees with any payroll queries.
• Train and support users in the creation and maintenance of schedules and bi-weekly timekeeping.
• Develop, recommend and/or maintain processes and procedures to ensure the efficiency of the payroll process.
• Prepare periodic payroll reports, compile key operational payroll metrics.
• Keep abreast of current payroll tax laws and regulations.
• Monitor proper HR and pay data in HRIS system, including reviewing new hire data to ensure accuracy and completeness.
• Review, interpret, enter, and maintain child support and garnishment information in accordance with Federal, State and Local regulations.
• Assist with quarterly and year-end payroll processes including but not limited to company specific activities, compliance activities, audits, W-2 audits and W2c processing.

Requirements

• High School Diploma or GED
• Three (3) years of experience in payroll with a mid-size or larger organization
• Knowledge of basic payroll, tax, and wage laws
• Knowledge of Texas payroll laws
• Knowledge of Excel, including advanced functions
• Proficient in HRIS/payroll software programs
• Attention to detail and organization skills
• Ability to handle multiple tasks, prioritize and meet deadlines
• Solid verbal and written communication skills
• Ability to deal sensitively with confidential material and maintain a high level of confidentiality with data and sensitive materials
• Excellent knowledge in implementation, custom reporting, and production problem resolution for Payroll

Nice-to-haves

• Fundamental Payroll Certification (FPC)
• Certified Payroll Professional (CPP)

Benefits

• Health insurance coverage
• 401K contribution
• Incentive and recognition program