Payroll Specialist

Unclassified - Newburyport, MA

Full-time

Newburyport, MA

About the position

The Payroll Specialist at Rochester Electronics is responsible for processing bi-weekly payroll accurately and on schedule, acting as the primary contact with the third-party payroll provider. This role involves managing all accounting activities related to wages and benefits, ensuring compliance with payroll policies and government regulations, and providing backup support for the purchasing department.

Responsibilities

• Processes bi-weekly payroll accurately and on schedule.
• Acts as primary contact with third-party payroll provider.
• Manages and reconciles all employee time worked and any other pay, including deductions.
• Verifies all employee deductions for each payroll including taxes, benefits, and others.
• Audits, analyzes, and reconciles multiple payroll reports before finalizing the biweekly payroll.
• Manages the creation and/or adjustment of all payroll pay and benefit codes alongside ADP.
• Handles year-end payroll tasks including approval of annual W-2s.
• Acts as primary backup for the Purchasing department.
• Manages new state jurisdiction registration and works with CPA for final approval.
• Keeps up to date with changing payroll policies and government regulations via ADP notifications.
• Prepares manual payroll checks for payroll errors and terminations.
• Works with ADP for quarterly tax adjustments.
• Prepares journal entries on a biweekly basis and provides final month-end entry spreadsheet to accounting.
• Prepares monthly reconciliation and journal creation of Flex Spending and Health Plan.
• Creates and/or audits payroll and headcount reports for external auditors.
• Prepares supporting documentation for annual workers compensation audit and acts as primary contact for external auditor.
• Prepares wires on a weekly basis.
• Acts as liaison with supervisors to resolve discrepancies in employee time records.
• Helps in various ad-hoc payroll projects directed by the manager.
• Participates in ADP educational opportunities and recommends process improvements.
• Updates all payroll-related SOPs as needed for changes in process, roles, and software application.

Requirements

• Associate's degree required in business, human resources, or similar field; Bachelor's degree preferred.
• Minimum 3-5 years of hands-on work experience processing payroll.
• Minimum 3 years' experience with ADP payroll system or comparable automated payroll system.
• Minimum 1-year experience with Epicor Accounting system (purchasing department support) strongly preferred.
• Expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint.
• Ability to communicate professionally and effectively with all levels of staff.
• High level of attention to detail and accuracy.
• Ability to work independently or in a team environment with minimal supervision.
• Ability to maintain strict confidentiality.