Payroll Specialist

Aston Carter - Odessa, FL

Full-time

Odessa, FL

Administrative and Support Services

About the position

The Payroll Specialist position at Aston Carter is designed for a skilled payroll professional to manage administrative, compliance, and reporting functions within the payroll domain. The role focuses on ensuring that all certified payroll and prevailing wage requirements are processed and reported in accordance with applicable laws and contractual obligations. The specialist will also assist with audit functions and maintain compliance across various projects.

Responsibilities

• Ensure compliance with all applicable prevailing wage laws and contractual obligations related to certified payroll.
• Review packages for certified payroll and prevailing wage requirements.
• Coordinate with project managers, customers, and subcontractor compliance officers to verify project startup paperwork is completed accurately before job commencement.
• Coordinate with internal and external contacts to ensure compliance status on all company jobs, including customers, general contractors, subcontractors, government agencies, and labor unions.
• Calculate prevailing wage rates, fringe benefits, and compliance with wage determination letters for multiple locations.
• Submit/upload compliance documentation to Labor Compliance Programs or similar payroll tracking systems.
• Perform payroll reporting, filing, maintenance, and data entry of compliance documents.
• Assist with researching federal, state, and contract-specific requirements for bid preparations relating to payroll and prevailing wage.
• Manage Department of Labor and client certified payroll audits.
• Perform audits of subcontractor certified payroll submissions.
• Assist with payroll backup functions as needed.

Requirements

• 3+ years of relevant experience in a multi-state, prevailing wage rate, and certified payroll environment.
• Above average skills using MS Excel.
• Excellent verbal and written communication skills.
• Problem-solving skills and ability to work independently within a team.
• Willingness to work overtime as needed.

Nice-to-haves

• CPP/FPC certification or equivalent preferred.
• Construction or engineering industry experience a plus.
• Thorough knowledge of Federal (Davis-Bacon Act) and State prevailing wage laws.
• Paylocity knowledge a plus.

Benefits

• Equal opportunity employer
• Diversity and inclusion initiatives
• Accommodations for disabilities