Payroll Specialist

$70,000 - $80,000/Yr

Merrill Gardens - Seattle, WA

Full-time - Mid Level

Seattle, WA

Nursing and Residential Care Facilities

About the position

The Payroll Specialist at Merrill Gardens is responsible for managing the payroll process for a large, multi-state workforce. This role involves processing bi-weekly payroll, ensuring accuracy through audits and reconciliations, and providing support to various departments regarding payroll inquiries. The position offers opportunities for advancement within a family-owned company that values its team members and promotes a supportive work environment.

Responsibilities

• Process bi-weekly payroll, including timecards, bonuses, commissions, and benefit adjustments.
• Perform audits and reconciliations to ensure payroll accuracy.
• Process manual checks in compliance with state final pay requirements.
• Field calls and monitor ticketing system inquiries to support Merrill Gardens' communities.
• Conduct training for general managers and business office directors.
• Assist with garnishments, including timely entry, employee notification, and responses.
• Collaborate with HR and accounting to resolve internal questions and issues.
• Ensure data integrity through audits of employee profiles, taxation, terminations, pay increases, and more.
• Enter payroll changes such as historical corrections, 401K adjustments, employee loans, and referrals.
• Provide internal and external reporting on 401K reconciliation, general ledgers, workers compensation, and more.
• Stay updated on federal, state, county, and city wage and hour regulations.
• Support the Director of Payroll with payroll initiatives.
• Assist with unclaimed property reporting and year-end payroll tasks.
• Effectively and professionally communicate across all departments and communities.

Requirements

• Associate's degree or equivalent experience.
• Minimum of two years of progressive payroll experience with 1,000+ employees in a multi-state environment.
• Experience with decentralized locations and California work rules is preferred.
• Proficiency in UKG Pro Enterprise and UKG Workforce Management is a plus.
• Basic accounting knowledge and intermediate to advanced Excel skills.
• Strong organizational, time management, and communication skills.

Nice-to-haves

• Experience with decentralized locations and California work rules.
• Proficiency in UKG Pro Enterprise and UKG Workforce Management.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Vision insurance
• Gym membership
• Life insurance
• 401(k) plan with a generous and immediately-vested company match
• Company-paid short & long-term disability insurance
• Fitness reimbursement and public transportation reimbursement
• Opportunities for advancement