Payroll Specialist

About the position

The Payroll Specialist is responsible for processing and managing bi-weekly payroll for multiple companies, including those with multiple sites and out-of-state branches. This role involves maintaining the HRIS and payroll systems, ensuring compliance with payroll-related laws and regulations, and managing employee time and attendance systems. The specialist will also handle payroll discrepancies, prepare reports, and assist with various HR and payroll projects as needed.

Responsibilities

• Process and manage bi-weekly and other types of payroll for multiple companies.
• Manage the time and attendance system, including maintenance and training employees.
• Track, maintain, import, review, and process employee timesheets in a timely manner.
• Set up and manage employee PTO based on seniority and company policy.
• Maintain payroll information by collecting, calculating, and entering data in Paychex.
• Update payroll by entering changes in exemptions, deductions, and transfers.
• Configure new payroll deductions, departments, and entities in the system.
• Conduct W2s and paystubs audits at the end of the year.
• Prepare and process 401K audits, including loans and compliance testing.
• Administer HRA in conjunction with the wellness program.
• Manage and process employee direct deposits, garnishments, and benefits payments.
• Resolve payroll discrepancies by collecting and analyzing information.
• Respond to payroll inquiries from employees and the accounting department.
• Prepare customized reports on earnings, taxes, deductions, and leave.
• Track and balance daily, weekly, biweekly, and annual payroll reports.
• Ensure compliance with payroll-related laws and regulations.
• Maintain detailed records for audit purposes.
• Perform routine administrative tasks to maintain accurate employee data in Paychex.
• Participate in other HR and Payroll projects as needed.

Requirements

• 5+ years of payroll and benefit experience required.
• Experience with HRIS and Paychex is mandatory.
• Experience with electronic timekeeping systems is necessary.
• Knowledge of federal, state, and local employment labor laws and regulations is essential.
• Knowledge of payroll liabilities and taxes is required.
• Outstanding interpersonal and communication skills are needed.
• Proven ability to handle multiple projects and meet deadlines is crucial.
• Proficient in Microsoft Office, especially Excel, with advanced spreadsheet experience required.
• Detail-oriented and able to work independently.