Payroll Specialist

System One - Pittsburgh, PA

Full-time - Mid Level

Pittsburgh, PA

Administrative and Support Services

About the position

The Payroll Specialist position at System One involves a comprehensive set of responsibilities centered around the verification, balancing, and auditing of payroll transactions. This role is crucial in ensuring that payroll processes are executed accurately and efficiently. The Payroll Specialist will be responsible for setting up, processing, and conducting research related to time reporting systems and processes, including the Workforce Management System and other applications used for time and information collection. A key aspect of this role is to provide excellent customer service by responding to inquiries from store employees and management in a timely and professional manner. In addition to customer service, the Payroll Specialist will interact and partner with various stakeholders, including ADP (the payroll service provider), store employees, field management, HR, legal counsel, and other departments within the company. Effective communication regarding payroll policies, procedures, and issues is essential to ensure that all parties are informed and compliant. The role also requires performing verification and balancing functions, as well as researching discrepancies to maintain the accuracy of payroll transactions. The Payroll Specialist will administer corporate time reporting systems, ensuring the proper setup of FLSA overtime rules and the timely collection of employee hours for payroll processing. This position will also involve creating queries and reports as needed for management, internal and external auditors, HR, legal, and research purposes. Additionally, the Payroll Specialist will coordinate activities related to processing accelerated termination pays and ensure the confidentiality of sensitive information within the department.

Responsibilities

• Verify, balance, and audit payroll transactions.
• Setup, process, and research time reporting systems and processes, including the Workforce Management System.
• Provide excellent customer service by responding to inquiries from store employees and management.
• Interact and partner with ADP, store employees, field management, HR, legal counsel, and other departments.
• Communicate effectively concerning payroll policies and procedures to store employees.
• Perform verification and balancing functions, and research discrepancies as necessary.
• Administer corporate time reporting systems to ensure proper setup of FLSA overtime and timely collection of employee hours.
• Create queries and reports for management, auditors, HR, and legal purposes.
• Coordinate activities related to processing accelerated termination pays.
• Ensure confidentiality of sensitive information.

Requirements

• Mid-level experience in payroll processing and administration.
• Strong understanding of payroll policies and procedures.
• Experience with time reporting systems and workforce management applications.
• Excellent customer service skills and ability to communicate effectively with various stakeholders.
• Attention to detail and strong analytical skills for verifying and balancing payroll transactions.

Nice-to-haves

• Experience with ADP payroll systems or similar payroll service providers.
• Knowledge of FLSA regulations and compliance requirements.
• Ability to create complex queries and reports for auditing and research purposes.