Payroll Specialist

Esc Region 8 - Pittsburg, TX

Full-time - Entry Level

Pittsburg, TX

About the position

The Payroll Specialist is responsible for managing payroll processes, ensuring accurate timekeeping, and supporting the HR/Payroll Manager in various payroll-related tasks. This role requires attention to detail, strong organizational skills, and the ability to handle multiple projects simultaneously while maintaining confidentiality and professionalism.

Responsibilities

• Process all personal timekeeping, travel reporting, and other paperwork in a timely manner.
• Maintain professional attire and grooming appropriate for the job position.
• Demonstrate punctual and regular attendance on the job.
• Support the mission, goals, and objectives of the ESC.
• Uphold and adhere to safety rules and policies of the ESC.
• Perform professional responsibilities as required by ESC policies, processes, and procedures.
• Meet proficiency levels of required technology skills as outlined by supervisor.
• Incorporate appropriate technology in daily work and exhibit continual growth in technologies as outlined by supervisor.
• Exhibit professionalism in all situations at the ESC.
• Monitor the time clock system to ensure accuracy of all data input and approved by employees and supervisors.
• Run weekly, monthly, and annual reports from the time clock system for HR/Payroll Manager as requested.
• Import hourly and overtime hours monthly in accordance with payroll processing.
• Collect and catalog all Time & Effort reports from staff using a digital signature system.
• Perform internal audits on the time & effort as compared to payroll under the direction of the CFOO.
• Serve as backup payroll support.
• Assist with benefits package information available to Region 8 employees.
• Update annual service awards spreadsheet and print certificates for employee recognition.
• Process documents from staff related to payroll or benefits.
• Update staff birthday list and staff directory as needed.
• Participate in TASBO certification courses and workshops as made available.
• Assist HR/Payroll Manager with automation and scanning of payroll documents.
• Process monthly payroll, including employee information and insurance changes, EFT file, and Positive Pay.
• Respond and log employment verification requests as needed.
• Verify State Leave in TCP and enter in Ascender before printing Service Records at the end of the year or as employees terminate.
• Assist in or provide New Employee Orientation.
• Coordinate and order annual employee recognition pins/updated pins and awards.
• Assist with audit of personnel files annually for documentation as needed.
• Process E-Verify documentation on new staff within three days of start date as needed.
• Process Unique ID's for new staff.
• Process New Hire submission for the OAG.
• Coordinate new employee and separating employee's folders.

Requirements

• Bachelor's Degree or three years of accounting and/or payroll experience required.
• Experience in Ascender, TimeClock Plus, and Revver (E File Cabinet) preferred.
• Customer service and office skills experience in office applications.
• Experience in working with multiple supervisors preferred.

Nice-to-haves

• Experience in payroll automation and scanning of payroll documents.
• Participation in TASBO certification courses and workshops.

Benefits

• Professional development opportunities through TASBO certification courses and workshops.