Payroll Specialist

043 SWBC Professional Employer Services V LLC

Full-time - Entry Level

1,001-5,000 employees

About the position

The Payroll Specialist I at SWBC serves as the primary representative for the SWBC PEO, acting as the main contact for assigned clients and shared employees to address customer service needs. This role is crucial for ensuring the timely and accurate processing of multi-state payroll across various schedules, while also fostering long-term relationships with clients through personalized HR support.

Responsibilities

• Maintains payroll-related accounts and processes multi-state payroll.
• Responsible for reconciliation and accuracy of payroll system.
• Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records.
• Interacts with clients regarding payroll questions and problem resolution.
• Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes.
• Works with clients to resolve payroll issues and/or discrepancies.
• Processes garnishments.
• Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems.
• Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.
• Performs all other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• Working knowledge of processing job costed and certified payrolls.
• Knowledge of time clock systems.
• Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.
• Working knowledge of personal computers and payroll database systems.
• Proficient skills in MS Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and organization skills.
• Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.

Nice-to-haves

• Advanced degree a plus.
• Fundamental Payroll Certification (FPC) preferred.
• Certified Payroll Professional (CPP) preferred.
• Bilingual preferred.

Benefits

• Competitive overall compensation package
• Work/Life balance
• Employee engagement activities and recognition awards
• Years of Service awards
• Career enhancement and growth opportunities
• Leadership Academy and Mentor Program
• Continuing education and career certifications
• Variety of healthcare coverage options
• Traditional and Roth 401(k) retirement plans
• Lucrative Wellness Program