Payroll Specialist

$54,080 - $62,400/Yr

West Coast Dental Services - Artesia, CA

Full-time - Entry Level

Artesia, CA

Ambulatory Health Care Services

About the position

The Payroll Specialist is responsible for the timely and accurate distribution of payroll, including bonuses and commissions, for over 40 offices supported by West Coast Dental. This role involves addressing payroll-related inquiries, processing payroll transactions, and maintaining payroll records. The position requires strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for employees regarding time and attendance and payroll questions.
• Process semi-monthly payroll and maintain payroll information as required.
• Perform data entry for all time and attendance and personnel transactions such as new hires, terminations, leave of absence, and benefits deductions.
• Handle vendor transactions including flexible spending and 401(k) contributions.
• Manage state and federal taxes, including quarter and year-end reconciliations.
• Conduct gross to net calculations, audits, and balancing of payroll.
• Prepare and maintain related payroll records and reports.
• Document workflow and work procedures for payroll processes.
• Cross-train designated backup personnel to administer and process time and attendance and payroll.
• Print manual checks, obtain signatures, and ship them to relevant locations.
• Collaborate closely with the Human Resources department on employee status changes, pay/title changes, and leave status.
• Input vacation and sick hours for employees into the time and attendance system.
• Review payroll database for accuracy prior to each payroll run.

Requirements

• High School Diploma or equivalent (GED) required.
• Minimum of 5 years experience working in a payroll department.
• Strong communication skills and telephone skills.
• Excellent interpersonal and human relations skills.
• Ability to maintain a friendly attitude under pressure.
• Capability to manage multiple priorities and work with interruptions.
• Knowledge of filing procedures and systems.
• Proficiency in payroll software (ADP Workforce Now preferred), Microsoft Word, and Microsoft Excel.

Nice-to-haves

• Bilingual in English and Spanish preferred.

Benefits

• Hourly pay rate of $26 - $30.
• Monday to Friday work schedule from 9am to 6pm.