Payroll Specialist

$46,700 - $70,100/Yr

One Call Medical - Salt Lake City, UT

Full-time - Entry Level

Remote - Salt Lake City, UT

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About the position

The Payroll Specialist at One Call Medical, Inc. plays a crucial role in administering the payroll function for the organization. This position is designed for individuals who are eager to contribute to a mission-driven company that prioritizes getting people the care they need when they need it. The Payroll Specialist will report directly to the Manager of Payroll and is expected to quickly learn and effectively utilize new technology to maintain a high level of data entry accuracy. This role involves working closely with internal customers, People Team members, and other payroll team members to understand business requirements and the configuration of payroll and timekeeping systems. In this position, the Payroll Specialist will be responsible for collecting, verifying, and storing payroll data related to the bi-weekly payroll and weekly temporary associate payroll. This includes managing information for new hires, terminations, job changes, and direct deposit changes, among others. The role requires a meticulous approach to data entry and reconciliation of payroll reports to ensure accuracy before payroll is processed. The Payroll Specialist will also compute wages, taxes, and deductions, set up new tax codes, and assist with quarterly and year-end tax adjustments. Additionally, the Payroll Specialist will support audits, coordinate month-end processing, and provide payroll information to colleagues. The role also includes administrative responsibilities, such as applying knowledge of company policies to assist internal customers with non-routine requests and providing training as needed. Continuous improvement of internal processes is essential to deliver high-quality service to internal customers, and the Payroll Specialist will act as an escalation point for complex colleague issues.

Responsibilities

• Collect, verify, and store company payroll data related to bi-weekly and weekly payrolls.
• Maintain updates and inputs required information in the timekeeping system.
• Review own data entry and that of payroll peers to ensure data accuracy.
• Reconcile separate files to payroll reports before payroll is run.
• Prepare and reconcile pre/post payroll reports to ensure accuracy of payroll data transmitted to the payroll vendor.
• Compute wages, taxes, and deductions as needed.
• Set up new state and local tax codes and assist with accurate filings.
• Interface regularly with third-party payroll, tax, and verification of employment vendors.
• Collaborate with team members in cross-functional payroll learning for coverage of payroll processing responsibilities.
• Support monthly, quarterly, and yearly audits and coordinate month-end processing of reports, accruals, and reconciliations.
• Provide payroll information by answering questions and requests.
• Comply with federal, state, and local legal requirements by studying existing and new legislation.
• Maintain colleague confidence and protect payroll operations by keeping information confidential.
• Apply knowledge of company policies to provide guidance to internal customers with non-routine requests.
• Provide continuous improvement of internal processes to deliver high-quality service to internal customers.
• Act as an escalation point for resolving complex colleague issues.
• Respond to vendor and employee verification of employment requests.

Requirements

• Associate's degree in Accounting or Finance or related program preferred.
• 2-4 years of related and relevant work experience.
• Experience with UltiPro Payroll and/or Kronos timekeeping systems.
• Active and knowledgeable Excel user, including VLOOKUP, pivot tables, and formulas.
• Self-sufficient and capable of critical thinking to problem solve.
• Working knowledge of federal and state tax regulations that impact payroll.
• Ability to maintain confidentiality.

Nice-to-haves

• Experience with payroll processing in a healthcare setting.
• Familiarity with additional payroll software or systems.
• Knowledge of employee benefits administration.

Benefits

• Opportunities to work from home.
• Competitive wages with opportunities for annual merit increases.
• Paid development hours for professional and community development.
• 18 days of Paid Time off plus 8 company holidays and 2 personal days per year.
• $1,000 Colleague Referral Program.
• Enterprise Recognition Program for extraordinary work.
• Exclusive discounts on travel, activities, and merchandise.
• Colleague Assistance Program providing free counseling and financial services.
• Tuition Reimbursement Program including certifications.
• Healthcare navigation platform to assist with healthcare decisions.
• Medical, dental, and vision insurance.
• Pre-Tax FSA and HSA health savings accounts.
• 401(k) matching.
• Company paid life insurance.
• Company paid short-term and long-term disability insurance.
• Healthcare concierge services.
• Pet Insurance.
• The One Call Foundation for unexpected emergencies.