Payroll Specialist

Unclassified - Overland Park, KS

Full-time

Overland Park, KS

About the position

The Payroll Specialist is responsible for managing payroll processes across multiple states, ensuring accuracy, compliance, and timely execution. This role involves providing technical expertise in payroll operations, assisting with tax compliance, and collaborating with HR and accounting to maintain payroll data integrity. The position supports continuous process improvements and serves as a resource for resolving payroll-related issues and discrepancies.

Responsibilities

• Assist in the preparation of all payroll activities, including payroll payments, tax returns, and reports for government regulatory agencies.
• Prepare and process two weekly payrolls for multiple entities across different states, ensuring accuracy in importing timecards, batching payroll, and performing final payroll analysis.
• Conduct tax analysis to ensure proper withholding and compliance with federal, state, and local tax requirements, including quarterly tax filings and year-end reporting (W-2s).
• Work with the accounting team to reconcile GL payroll accounts, including PCARD deductions, medical benefits, 401K contributions, and other payroll-related expenses.
• Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.
• Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.
• Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
• Collaborate with the benefits team to ensure accurate deductions for PTO, medical benefits, and employee withholdings.
• Ensure accurate and timely reporting and filing of federal, state, and local taxes, maintaining up-to-date knowledge of tax laws.
• Perform special projects and complete other duties as assigned or requested by the Payroll Manager.

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field; or equivalent experience.
• 3+ years of experience processing multi-state payroll and strong knowledge of federal and state tax regulations.
• Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
• Strong understanding of payroll compliance with federal, state, and local regulations.

Nice-to-haves

• Experience with system upgrades or enhancements related to payroll software.
• Understanding of SOX compliance as it relates to payroll processes.
• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Benefits

• 401(k)