Payroll Specialist

Mountain America Credit Union - Idaho Falls, ID

Full-time - Mid Level

Idaho Falls, ID

51-100 employees

Construction of Buildings

About the position

The Payroll Specialist II position at Mountain America Credit Union is a critical role that requires exceptional attention to detail and accuracy in processing payroll transactions while maintaining financial integrity. This position is designed for individuals who can leverage strong organizational and time management skills to efficiently handle multiple payroll tasks and meet tight deadlines, thereby contributing to a smooth payroll operation. The Payroll Specialist II will be responsible for safeguarding sensitive employee data and upholding privacy standards, demonstrating the ability to handle confidential information with the utmost discretion. In this role, the individual will utilize payroll software and systems to process bi-weekly payroll, balancing wages, overtime, bonuses, and deductions. They will ensure timely submission of payroll data and accurately process terminations in compliance with applicable laws. Coordination with the HR department to manage employee benefits and deductions is also a key responsibility. The Payroll Specialist II will confirm compliance with federal, state, and local payroll laws and regulations, providing assistance in reviewing payroll functions, verifying hours worked, and ensuring accurate and timely payment to employees. The position also involves maintaining accurate payroll records, creating and updating standard operating procedures (SOPs), and performing routine corrections to payroll documents as needed. The Payroll Specialist II will assist with payroll data analysis to identify trends and discrepancies, generate periodic reports related to payroll activities, and provide support during payroll audits. Addressing and resolving employee payroll inquiries and issues is another essential duty, requiring the application of foundational payroll knowledge to handle simple and routine payroll issues within defined parameters. The individual will exercise independent judgment when processing payroll and handling related tasks, following established guidelines and procedures. They will also back up other Payroll Specialists and mentor Payroll Specialist I team members. Continuous development of expertise in payroll systems and industry standards is expected, along with staying updated on changes in payroll laws and regulations. The Payroll Specialist II will contribute to the training of team members where applicable and adhere to established payroll procedures and guidelines to ensure compliance and accuracy in payroll processing.

Responsibilities

• Utilize payroll software and systems to process bi-weekly payroll.
• Balance wages, overtime, bonuses, and deductions.
• Ensure timely submission of payroll data.
• Accurately process terminations in compliance with the laws in a timely manner.
• Coordinate with the HR department to manage employee benefits and deductions.
• Confirm compliance with federal, state, and local payroll laws and regulations.
• Provide assistance in reviewing payroll functions, including processing payroll data, verifying hours worked, and ensuring accurate and timely payment to employees.
• Maintain accurate payroll records.
• Help create and update standard operating procedures (SOPs).
• Perform routine, minor corrections to payroll documents as needed to ensure they are acceptable for processing and following established procedures.
• Assist with payroll data analysis to identify trends and discrepancies.
• Generate periodic reports related to payroll activities, such as employee earnings, tax withholdings, and benefit contributions, to provide insights and ensure accuracy in financial reporting.
• Prepare payroll reports for management and finance departments.
• Provide support during payroll audits.
• Address and resolve employee payroll inquiries and issues.
• Handle simple and routine payroll issues and projects, applying foundational payroll knowledge to address and resolve issues within defined parameters.
• Exercise independent judgment when processing payroll and handling related tasks, following established guidelines and procedures.
• Back-up other Payroll Specialists.
• Mentor Payroll Specialist I.
• Apply foundational knowledge of payroll practices and methods, including understanding relevant laws and regulations.
• Continuously develop expertise in payroll systems and industry standards.
• Stay updated on changes in payroll laws and regulations.
• Take responsibility for personal learning and development within the payroll field.
• Contribute to the training of team members where applicable.
• Follow established payroll procedures and guidelines to ensure compliance and accuracy in payroll processing.

Requirements

• Proven 3-5 years experience as a payroll specialist or similar role.
• Experience with payroll software; Workday experience preferred.
• Bachelor's degree in business, accounting, Human Resources, or a related field is a plus.
• Fundamental Payroll Certification (FPC) is a plus.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Demonstrated problem-solving skills.
• Flexibility in adapting to changing needs.
• Ability to effectively address and resolve payroll-related issues.
• Strong communication and interpersonal skills to collaborate with team members and employees.
• Capability to work independently to make informed decisions within established payroll guidelines.
• Understanding of payroll processes, regulations, and industry practices.
• Excellent attention to detail and accuracy.
• Exceptional organizational and time management skills.
• Skilled in handling confidential information with complete discretion.

Nice-to-haves

• Experience with Workday payroll software.
• Fundamental Payroll Certification (FPC).

Benefits

• Friendly, comfortable, and inclusive work environment.
• Fun employee activities and exciting charity events.
• Opportunities for personal learning and development.
• Access to a large branch network for easy member access to accounts.