Payroll Specialist

Robert Half - Mason, OH

Full-time

Mason, OH

Administrative and Support Services

About the position

We are offering an exciting opportunity in the manufacturing industry, based in Ohio, United States. This role is for a Payroll Specialist who will play a crucial role in maintaining our payroll operations with precision and efficiency. You will be responsible for processing payroll and ensuring compliance with various regulations. The Payroll Specialist will be integral in accurately preparing, processing, and distributing Oracle U.S. and ADP Canadian bi-weekly payrolls. This position requires a strong understanding of payroll processes and the ability to handle various payroll-related tasks effectively. In this role, you will provide support to plant locations for payroll-related processes, which may include data batch loading. You will also be responsible for handling the processing of child support, wage garnishment, benefit plan, and other payroll deductions. Ensuring compliance with federal, state, and local regulations, garnishment rules, and other legal requirements is essential. You will assure adherence to Company pay policies and SOX/internal controls, including proper documentation, approval, and recording of payroll transactions. Additionally, you will assist in maintaining checklists and instructions for payroll processes/procedures, addressing and resolving payroll problems, and answering queries from employees and managers. Collaboration with managers and employees to maintain accurate reporting of hours in the time and attendance system is also a key responsibility. You will coordinate with Corporate HR for the timely and accurate input of employee information into the HRMS system and review payroll-related changes entered by HR. Liaising with Treasury/Finance to ensure accurate and proper payroll banking transactions will be part of your duties, along with generating and/or running payroll reports in Excel, Noetix, Oracle, and ADP as needed. You may also undertake special projects and other tasks as assigned by the payroll supervisor/manager.

Responsibilities

• Accurately preparing, processing, and distributing Oracle U.S. and ADP Canadian bi-weekly payrolls.
• Providing support to plant locations for payroll-related processes, which may include data batch loading.
• Handling the processing of child support, wage garnishment, benefit plan, and other payroll deductions.
• Ensuring compliance with federal, state, and local regulations, garnishment rules, and other legal requirements.
• Assuring adherence to Company pay policies and SOX/internal controls, including proper documentation, approval, and recording of payroll transactions.
• Assisting in maintaining checklists and instructions for payroll processes/procedures.
• Addressing and resolving payroll problems and answering queries from employees and managers.
• Collaborating with managers and employees to maintain accurate reporting of hours in the time and attendance system.
• Coordinating with Corporate HR for the timely and accurate input of employee information into HRMS system and review of payroll-related changes entered by HR.
• Liaising with Treasury/Finance to ensure accurate and proper payroll banking transactions.
• Generating and/or running payroll reports in Excel, Noetix, Oracle, ADP as needed.
• Undertaking special projects and other tasks as assigned by the payroll supervisor/manager.

Requirements

• Minimum of three years of experience in a payroll specialist role or similar within the manufacturing industry
• Proficiency in ADP Financial Services and ADP Workforce Now software
• Knowledge and experience with ADP Payroll systems
• Familiarity with local payroll tax laws and regulations
• Ability to process special payroll deductions accurately
• Experience with payroll garnishments and the ability to process garnishments effectively
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite, particularly Excel and Word
• Demonstrated problem-solving skills and ability to manage multiple tasks simultaneously
• Strong organizational skills and the ability to meet deadlines
• Bachelor's degree in Finance, Accounting, or related field is preferred.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan