Payroll Specialist

$55,494 - $81,392/Yr

Assa Abloy - Lake Forest, CA

Full-time

Lake Forest, CA

10,001+ employees

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The Payroll Specialist will be responsible for ensuring timely and accurate processing of payrolls for multiple countries within ASSA ABLOY Americas Residential Payroll team. This role involves managing payroll tax reporting, maintaining compliance with laws and company policies, and providing support to employees regarding payroll-related inquiries. The specialist will work closely with HR staff, payroll vendors, and regulatory agencies to achieve payroll processing objectives.

Responsibilities

• Process payroll for multiple countries in a timely and accurate manner.
• Manage international payroll data through various sources, including Excel and third-party payroll vendors.
• Audit changes from HRIS to ensure payroll accuracy.
• Approve/reject payroll inputs in the payroll system each payroll run.
• Maintain supplemental payroll inputs such as wage garnishments and loans.
• Review and load timecard data from local time tracking systems into the payroll system.
• Ensure payroll results and general ledger reports are transmitted to Finance.
• Support reporting, tax filing, and vendor requests pertaining to each payroll run.
• Initiate pay cycles and resolve pay generation issues.
• Review system-generated reports for accuracy and correct any errors.
• Establish and maintain employee payroll records.
• Perform payroll control reconciliations.
• Stay current on payroll practices and regulations for assigned countries.
• Develop relationships with HR leaders and Country HR Managers for smooth payroll information flow.
• Generate off-cycle payments as required.
• Answer employee questions and troubleshoot payroll issues.
• Ensure payroll taxes are calculated correctly and filed on time.
• Stay updated on tax jurisdiction changes and maintain compliance with regulations.
• Process tax adjustments and year-end tax forms.
• Liaise with authorities for payroll tax-related inquiries or audits.

Requirements

• Bachelor's degree in Payroll, Accounting, HR, or Finance.
• Minimum of 2 years hands-on payroll tax reporting and compliance experience.
• At least 2 years of experience processing payroll for salaried and hourly employees.
• Expert knowledge of payroll systems and HRIS (i.e., Dayforce, Workday, SuccessFactors).
• 3+ years' related experience in a professional role.
• Experience with cloud-based payroll systems, preferably with outsourced services.
• Experience with time shift models.

Nice-to-haves

• Fluent in English; multilingual is a plus.
• Prior payroll processing experience with more than one country preferred.

Benefits

• Hybrid work environment (3 days in office).
• Regular feedback, training, and development opportunities.