Payroll Specialist

The Inland Real Estate Group Of Companies - Oak Brook, IL

Full-time

Oak Brook, IL

Real Estate

About the position

The Payroll Specialist at The Inland Real Estate Group of Companies is a critical role responsible for managing all aspects of employee payroll across multiple federal employer identification numbers (FEINs). This position involves processing payroll accurately and on time, ensuring compliance with applicable laws and regulations. The Payroll Specialist will review timesheets, address discrepancies, and manage benefit and tax withholdings for new hires. Additionally, the role includes calculating unused vacation accruals for separating employees and entering periodic and annual increases, including retroactive wages. Maintaining the payroll system and processing paychecks according to the established schedule is a key responsibility of this position. In this role, the Payroll Specialist will consolidate timesheet information and enter data into payroll databases, calculate paycheck amounts, and distribute funds to employee accounts. The position requires a high level of integrity and adherence to company policies and procedures. The Payroll Specialist will also be responsible for reconciling approved hours from timesheets with calculated paychecks in the Ceridian Dayforce payroll system, generating and reconciling biweekly payroll totals with the payroll general ledger file, and providing necessary supporting payroll documents to the accounting department. The Payroll Specialist will assist the Payroll Manager by responding to state and local tax notices, managing payroll tax reconciliation, including quarterly tax filings and retroactive unemployment tax rate changes, and handling wage garnishments as necessary. The role also involves preparing scheduled reports for upper management and the finance department, preparing monthly invoices for intercompany fund billing, and ensuring compliance with all changes made to employee records. Other duties may be assigned as needed, making this a dynamic and essential position within the organization.

Responsibilities

• Process all aspects related to paying employees for multiple federal employer identification numbers (FEINs).
• Review accuracy of biweekly timesheets for every employee.
• Address and resolve payroll issues and questions from employees and superiors.
• Reconcile approved hours from timesheets with calculated paychecks in the Ceridian Dayforce payroll system.
• Generate and reconcile biweekly payroll totals with the payroll GL file and provide accounting with required supporting payroll documents.
• Assist Payroll Manager by responding to state and local tax notices.
• Manage payroll tax reconciliation including quarterly tax filings and retroactive unemployment tax rate changes.
• Manage wage garnishments as necessary.
• Receive approval from upper management for periodic bonuses, commissions, or other supplemental wages as required.
• Prepare scheduled reports for upper management and finance department upon request.
• Prepare monthly invoices for intercompany Fund Billing and add new users to the Fund Timesheet portal.
• Ensure all changes made to employee records meet compliance requirements for approvals and that approved change forms are filed timely for auditor reviews.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required; Associate Degree in Business Administration preferred.
• At least 5 years of prior payroll experience required.
• Intermediate skills in Microsoft Word, Excel, and Outlook are required.
• Reliable and trustworthy with attention to confidentiality.
• Outstanding organizational ability with great attention to detail.
• Excellent written and oral communication skills.
• Intermediate knowledge of Ceridian Dayforce or other timekeeping software.