Payroll Specialist

Milan Laser Hair Removal - Omaha, NE

Full-time - Entry Level

Remote - Omaha, NE

Ambulatory Health Care Services

About the position

The Payroll Specialist is responsible for the accurate preparation, documentation, and distribution of all payroll functions to ensure pay is processed on time and in compliance with government regulations. This position is responsible for maintaining and processing bi-weekly payroll for Milan employees in multiple legal entities in a very fast growing company. This position performs a variety of payroll processes, accounting activities, and will require a strong attention to detail and accuracy. An ideal candidate will have strong problem solving skills to quickly respond and resolve any inquiries regarding payroll related issues.

Responsibilities

• Prepare and review bi-weekly payroll package for multiple legal entities to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Maintain accurate records of payroll documentation and transactions
• Ensuring accuracy of payroll data transmission by documentation and reviewing all pre- and post-processing payroll reports
• Addressing and resolving employee payroll issues
• Managing and administering to the business registration process for new States and Localities for payroll tax accounts
• Responding to and corresponding with State, Federal, and/or local government institutions on tax notices
• Supporting and participating in collaboration activities to promote and implement continuous process improvement
• Researching and preparing reports for management, as needed
• Verifying payroll tax accuracy and state compliance
• Reconciling W-2s
• Calculate, adjust, and process sales commissions
• Prepare bi-weekly journal entries and month end accruals for payroll, PTO, commissions and bonuses
• Prepare month end account reconciliations
• Supporting audit tasks related to payroll accounting, 401K and payroll tax activity
• Coordinating with and supporting Human Resources department with payroll related activities/matters
• Prepare reporting requirements for state incentive programs (ex-NE ImagiNE Act)

Requirements

• High school education or GED required
• Minimum of two years post-secondary education in accounting or related field OR equivalent combination of education/experience combined (one year of education equals one year of experience) required
• Associates or bachelors degree in accounting or related field preferred
• Minimum of 3 years of previous payroll experience to include processing routine payroll tasks, answering inquiries from taxing authorities and a solid understanding of earnings/deduction taxation required
• Medium to advanced level experience with Microsoft Excel required
• Experience at a large scale and growing company preferred
• Proficient with cloud-based payroll system - Paycom Software experience preferred
• Knowledge in year-end tax reporting and 401k/Benefits deductions required
• Knowledge of current payroll processing laws and regulations required
• Experienced in finding solutions to technical payroll, tax, and systems related issues preferred
• Energy and desire to thrive in a fast-paced organization with flexibility as needed required
• Strong understanding of internal controls and compliance preferred
• Ability to multitask, prioritize & plan work activities required
• Detail oriented, team player with a desire for continuous improvement required
• Ability to work effectively with minimal supervision required
• Excellent written and oral communication required
• Strong analytical and problem-solving skills, the ability to troubleshoot and reconcile data from disparate systems required
• Ability to establish and maintain relationships with internal and external stakeholders required
• Excellent listening and communication skills required

Nice-to-haves

• Experience at a large scale and growing company preferred
• Proficient with cloud-based payroll system - Paycom Software experience preferred
• Experienced in finding solutions to technical payroll, tax, and systems related issues preferred
• Strong understanding of internal controls and compliance preferred

Benefits

• Medical, dental, vision, disability and life insurance within 30 days
• Unlimited PTO
• Paid holidays
• $50 cellphone stipend
• 401k retirement plan with vested employer match
• Career advancement opportunities
• EXCEPTIONAL work environment!
• Employees and their spouse or legal partner receive free laser hair removal services