Payroll Specialist

$62,400 - $70,720/Yr

Alvest Equipment Services - Chicago, IL

Full-time - Mid Level

Chicago, IL

About the position

The Payroll Specialist at Alvest Equipment Services plays a crucial role in the Human Resource Department, ensuring accurate and timely payroll processing while adhering to multistate payroll tax regulations and international payroll requirements. This temporary position involves administrative support in payroll, worker's compensation, employee benefit deductions, and contributions related to retirement plans, along with generating insightful reports to support business operations.

Responsibilities

• Perform full-cycle payroll processing for AES on a weekly and bi-weekly basis, ensuring timely and accurate completion of payroll functions across multiple states and international locations, specifically Canada.
• Address any technical or operational challenges that arise during payroll processing.
• Process all payroll-related changes, including additions, deletions, and updates, ensuring compliance with state and federal regulations.
• Administer the Time and Attendance module, ensuring accurate timekeeping and related reporting activities.
• Track and maintain attendance records, advising department managers on issues related to excessive absences or tardiness.
• Collaborate with HR and department managers to address any discrepancies or non-conformances in payroll or attendance policies.
• Ensure proper reporting of payroll data, including generating reports related to payroll, benefits, and other financial aspects.
• Assist with payroll audits and provide reports for regulatory compliance and management decision-making.
• Ensure compliance with multistate payroll tax regulations, accurately managing tax withholdings and deductions based on state-specific requirements.
• Maintain and update employee personnel files, ensuring compliance with applicable regulations.
• Process health, dental, life, and disability insurance premiums on a monthly basis, including changes/additions/deletions to participant enrollments.
• Assist in administrative duties which may include employment verifications, document management, and updating internal databases.
• Communicate with HR on any pay-related issues affecting employee relations or with regard to leaves of absences.
• Provide exceptional customer service by responding to employee inquiries about payroll, benefits, and other related issues.

Requirements

• 5+ years' experience processing full-cycle payroll.
• Expertise in ADP payroll systems or equivalent.
• Multistate payroll tax experience required; international payroll experience preferred.
• Experience with Time and Attendance modules.
• Strong knowledge of standard IT tools (Excel, Word, PowerPoint).
• Knowledge of ERP systems is a plus.
• Strong analytical and problem-solving capabilities.
• Excellent attention to detail and consistency in performing tasks.
• Ability to generate detailed reports related to payroll, budgets, and benefits.
• High level of integrity and confidentiality in managing sensitive employee information.
• High school diploma or equivalent.

Nice-to-haves

• FPC or CPP certification preferred but not required.

Benefits

• Profit sharing
• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance