Payroll Specialist

Prs Holdings - Jurupa Valley, CA

Full-time - Entry Level

Jurupa Valley, CA

Personal and Laundry Services

About the position

Pavement Coatings Co., an employee-owned leader in the Pavement Preservation industry, is seeking an experienced Payroll/Accounts Payable Specialist to join our team in our Jurupa Valley branch. This position is integral to our operations, ensuring that payroll is processed accurately and on time, while also managing vendor invoices efficiently. As a member of our team, you will be part of a unique culture that emphasizes employee ownership and empowerment, allowing you to grow and succeed in your career. We pride ourselves on creating an environment where all employees can develop and contribute to their full potential, and we recognize and reward outstanding results. PCC is committed to being an equal opportunity workplace, fostering diversity and inclusion in all aspects of our operations. The Payroll/Accounts Payable Specialist will be responsible for the day-to-day activities associated with payroll and accounts payable. This includes auditing automated and manual timecards for payroll processing, exporting and importing timecard information from timecard software into payroll software, calculating hours, tax withholdings, deductions, bonuses, and union fringes. The Specialist will create and process electronic payroll files for submission to generate direct deposits and payroll checks, review and enter labor allocations reported on timecards, and coordinate with the HR department to ensure that correct employee data is on file. Additionally, the role involves processing and completing all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws. In terms of accounts payable, the Specialist will review and process vendor invoices accurately and in a timely manner, verify the accuracy of vendor invoices by matching them with purchase orders and contracts, and ensure proper authorization for payments. The role also includes maintaining vendor records, payment terms, and tax identification numbers, as well as communicating with vendors regarding invoice discrepancies or payment issues. The Specialist will assist in month-end and year-end closing activities, providing necessary information for financial reporting and audits, and ensuring compliance with company policies, accounting principles, and legal requirements related to accounts payable processes. Problem-solving skills are essential for resolving any invoice discrepancies, payment issues, or vendor inquiries in a timely and professional manner.

Responsibilities

• Audit automated and manual timecards for payroll processing.
• Export and import timecard information from timecard software into payroll software.
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes.
• Create and process electronic payroll files for submission to generate direct deposits and payroll checks.
• Review and enter labor allocations reported on timecards.
• Coordinate with the HR department to ensure correct employee data is on file.
• Process and complete all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws.
• Review and process vendor invoices accurately and in a timely manner.
• Verify the accuracy of vendor invoices by matching them with purchase orders and contracts.
• Setup payments to vendors, ensuring timely and accurate payment.
• Maintain vendor records, payment terms, and tax identification numbers.
• Communicate with vendors regarding invoice discrepancies or payment issues.
• Reconcile vendor statements.
• Maintain accurate and organized records of all accounts payable transactions.
• Assist in month-end and year-end closing activities, providing necessary information for financial reporting and audits.
• Ensure compliance with company policies, accounting principles, and legal requirements related to accounts payable processes.
• Resolve any invoice discrepancies, payment issues, or vendor inquiries in a timely and professional manner.

Requirements

• A minimum of 3-5 years of payroll experience.
• High School Diploma at a minimum; an associate degree in accounting is a plus.
• Experience in a high-volume environment.
• Proficiency with Microsoft software such as Word and Excel.
• Understanding of union/non-union and prevailing wage payroll.
• Demonstrated flexibility to effectively deal with changing priorities and timelines through analytical problem solving.
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines.
• Ability to work both independently and in a collaborative team-oriented environment.
• Superior written and oral communication skills and effective listening skills.
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills.

Nice-to-haves

• Experience with accounting software and databases.
• Knowledge of compliance with Federal, State, and local prevailing wage laws.

Benefits

• ESOP Retirement Benefits with participation after one year of service.
• 401K Retirement Benefits for Non-union employees.
• Health, Dental, and Vision insurance, as well as other supplemental health insurance.
• Paid Time Off (PTO).
• Holiday Pay.
• Opportunities for career advancement.
• On-the-job training provided to all employees.