Ice Miller Llp - Indianapolis, IN
posted 3 months ago
The Payroll Specialist at Ice Miller LLP is a crucial role responsible for maintaining and processing all aspects of payroll using specialized software and established procedures. This position requires a high level of confidentiality and the ability to work efficiently in a fast-paced environment, particularly given the time-sensitive nature of payroll processing. The Payroll Specialist will collaborate closely with the Payroll Manager to ensure timely and accurate payroll coverage for all requests. Key responsibilities include the semi-monthly processing of payroll for associates and staff, which involves making necessary journal entries, as well as the monthly processing of partner distributions. The Payroll Specialist will also be responsible for updating payroll records by entering and reconciling changes received from the Human Resources (HR) team on a daily basis. Additionally, the role involves maintaining the functionality of electronic timesheet software, assisting with W-2 reconciliation and distribution, and balancing payroll withholding accounts monthly. The Payroll Specialist will also be tasked with maintaining payroll operations by adhering to policies and procedures, reporting necessary changes, and proactively creating efficiencies. This includes managing the firm's shared payroll email account, maintaining documentation of processing responsibilities and deadlines, and ensuring compliance with state payroll requirements. The role also encompasses year-end payroll audits and tax compliance reporting, as well as creating and managing payroll reports and projects assigned by the Accounting Director or Chief Financial Officer. Strong communication skills are essential, as the Payroll Specialist will provide assistance and training to employees regarding payroll software and must effectively interact with a diverse group of individuals across the organization.