Payroll Tax Manager

$92,520 - $157,320/Yr

Disability Solutions - Charlotte, NC

Part-time - Mid Level

Charlotte, NC

Administrative and Support Services

About the position

This position at BAE Systems is a critical role within the Finance Shared Services (FSS) department, specifically reporting to the Payroll Director. The primary responsibility of this position is to manage all activities related to the Payroll tax team, which includes coordinating with third-party vendors to prepare Federal, State, and local tax withholding deposits. The role involves overseeing a team of four individuals who make up the payroll tax team, which is responsible for managing payroll tax activities across 12 legal entities with over 500 tax profiles. This position will also be tasked with auditing, identifying, and resolving tax variances, ensuring compliance with tax regulations, and managing payroll account reconciliations. In addition to these responsibilities, the position will coordinate year-end activities, including employee communications regarding year-end processing, special processing needs, and managing non-monopolistic workers' compensation payments. The role will support the collection and reporting of key Payroll/Tax metrics and assist with any payroll audits that may arise. Furthermore, the position will coordinate with third-party vendors for year-end payroll processing, including W-2 and W-2C processing, and manage garnishments payments and relocation earnings. The role will also involve supporting complex payroll projects, such as integrations and reorganizations, and assisting with technical upgrades as required. Overall, this position is essential for ensuring the smooth operation of payroll tax functions and compliance within the organization, making it a vital role in the Finance Shared Services team.

Responsibilities

• Manage and coordinate with 3rd party vendors to prepare Federal, State, and local tax withholdings.
• Audit, identify, and resolve tax variances.
• Review funding for tax liability payments and payroll.
• Manage overall payroll tax administration for 35,000 employees.
• Coordinate with 3rd party vendors to conduct year-end payroll processes including W-2 and W-2C preparations.
• Review and approve monthly billing to sectors and intercompany settlement statements.
• Complete/review the registration of new company FEIN requirements with federal, state, and local regulatory agencies.
• Assist the team in investigating resolution of tax notices from federal, state, and local agencies.
• Support complex payroll projects and special projects required within the Payroll department, including any support of integrations or reorganizations related to payroll tax.
• Support compliance or audit requests as required, both at the state or federal levels as well as with government compliance (DCAA).
• Perform control self-assessments to ensure controls are regularly tested and in place for the processes, and are compliant with governmental and internal rules.
• Perform other related duties, as required.

Requirements

• BS Degree with 8+ years of professional Payroll & Tax management experience.
• Experience in payroll required, including payroll accounting and payroll tax for large corporations.
• Experience with payroll tax in a multi-state, multi-jurisdiction environment.
• Experience and familiarity with enterprise-wide payroll software.
• Experience with Microsoft Office required.
• Strong managerial and coaching skills.
• Strong process and systems skills.
• Able to articulate complex subject matter effectively.
• Able to anticipate problems and respond accordingly.
• Excellent entrepreneurial skills and ability to work independently.
• Excellent interpersonal, and verbal and written communication skills.
• Excellent organization and follow-through skills.
• Experience interfacing with 3rd party vendors or providers.

Nice-to-haves

• Demonstrated experience performing accounting services as a defense/government contractor in a regulated and compliant organization, specifically DCAA, is strongly preferred.
• Experience processing payroll and payroll tax across multiple legal entities.
• Experience with implementations of payroll services and or payroll process changes.
• Experience with PeopleSoft Payroll/Oracle Payroll.
• Payroll certifications (including FPC or CPP) preferred.
• Experience in a shared service preferred.

Benefits

• Health, dental, and vision insurance
• Health savings accounts
• 401(k) savings plan
• Disability coverage
• Life and accident insurance
• Employee assistance program
• Legal plan
• Discounts on home, auto, and pet insurance
• Paid time off
• Paid holidays
• Paid parental leave
• Military leave
• Bereavement leave
• Federal and state sick leave
• Company recognition program for monetary or non-monetary awards.