Payroll Tax Specialist

Paradigm - Minnesota Lake, MN

Full-time

Minnesota Lake, MN

Professional, Scientific, and Technical Services

About the position

The Payroll Tax Specialist at Paradigm is responsible for ensuring multi-state payroll tax compliance and general ledger accuracy. This role involves managing payroll-related audit documents, processing payroll in a multi-state environment, and supporting various payroll activities including deductions, benefits, and tax withholdings. The specialist will also create reports for accounting and finance, maintain standard operating procedures, and provide customer service to internal and external stakeholders.

Responsibilities

• Ownership of company-wide multi-state payroll tax compliance, including employee, employer, unemployment, and local taxes.
• Perform tasks related to filing and payment of payroll tax and withholding payments accurately and timely.
• Ensure compliance with quarter-end and year-end payroll and unemployment reporting requirements for all federal, state, and local agencies.
• Manage company general ledger setup and maintenance within the HRIS system.
• Provide all payroll-related documents during annual audits and coordinate with HR personnel for document access.
• Create and facilitate company reporting and transactions for accounting, finance, and operations.
• Ownership of the Standard Operating Process (SOP) documentation for payroll duties.
• Support preparation and processing of regular, adjustment, bonus, and off-cycle payrolls.
• Set up and coordinate processes to withhold and pay ancillary deductions, wage garnishments, and benefits.
• Ensure full employee data accuracy across multiple company systems.
• Provide timely and accurate customer service to internal and external customers.
• Participate in team communication events and special projects as assigned.

Requirements

• Working knowledge of HRIS payroll systems, preferably online (Dayforce experience helpful).
• Five+ years of multi-state payroll tax/general ledger experience.
• Professional expertise with multi-state payroll taxes, general ledger responsibility, and audit experience.
• In-depth knowledge of accounting principles and proficiency in Microsoft Office, especially Excel.
• Ability to function in an advanced technical environment, including complex accounting software and spreadsheets.
• Highly organized with excellent communication skills.
• Strong problem-solving, creative thinking, and customer service skills.
• Ability to follow issues through to resolution and interact effectively with internal and external parties.
• Must embrace change and understand its impacts on payroll processes.
• Ability to prioritize and multitask to meet deadlines.

Benefits

• Health insurance options (HMO, PPO, HDHP) with Cigna and Kaiser Health.
• Competitive salaries and flexible spending accounts.
• Paid life insurance and employer HSA contributions.
• 401k contributions.
• Paid time off and floating-holiday programs for work-life balance.
• Learning and development opportunities through the LEAP program.