Payroll Tax Specialist

EyeCare Partners - Ballwin, MO

Full-time - Mid Level

Ballwin, MO

501-1,000 employees

Ambulatory Health Care Services

About the position

EyeCare Partners is seeking a full-time Payroll Tax Specialist responsible for managing compliance with federal, state, and local payroll tax regulations. This role involves preparing, reviewing, and filing payroll tax returns, handling inquiries, and maintaining knowledge of payroll tax laws to ensure accurate reporting and payments. The specialist will also assist with payroll tax audits and work closely with HRIS Analysts and other departments to ensure proper payroll tax system setup.

Responsibilities

• Ensure accurate and timely filing of original or amended federal, state, and local tax returns, including quarterly and annual reports.
• Complete and review payroll tax audits to ensure compliance with current regulations, including withholding income tax, FICA taxes, unemployment tax, and other tax-related deductions.
• Reconcile payroll tax issues by completing and reviewing payroll tax audits before and after each payroll process.
• Investigate and resolve payroll discrepancies, including working with internal teams and tax authorities to correct errors and tax notices.
• Continuously review payroll tax processes to identify opportunities for improvement and ensure efficient, compliant tax handling.
• Maintain accurate and organized payroll tax documentation, including remittances, tax filings, and correspondence with tax authorities.
• Research and effectively communicate with associates and other departments regarding payroll and payroll taxes.
• Assist with Bureau of Labor Statistics (BLS), Multiple Worksite (MWS), and Occupational Employment (OES) reporting.
• Complete registrations for State, SUI, and Local tax jurisdictions both online and using paper registrations.

Requirements

• Proven experience as a payroll tax specialist, payroll specialist, or similar role.
• Associates Degree or equivalent work experience in HR, Finance, Accounting, or related field recommended.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Familiarity with payroll processes and regulations.
• Proven intermediate efficiency with Microsoft products including Microsoft Excel, Microsoft Word, Microsoft Teams, One Drive, and MS Office 365.
• Experience with the Ceridian Dayforce payroll system is a plus but not required.
• Proficiency in payroll tax software and ERP Systems.
• Ability to follow Standard Operating Procedures (SOP) for reporting and registrations.
• Ability to work under deadlines, particularly around payroll processing times.
• Strong analytical skills with attention to detail and accuracy.
• Ability to prioritize workload to meet daily task deadlines as well as project deadlines.
• Ability to multi-task and demonstrate strong critical thinking and problem-solving skills.
• Proven ability to work both collaboratively and autonomously.
• Excellent verbal and written communication skills to interact with employees, management, and external agencies regarding payroll matters.
• Ability to handle sensitive employee data with confidentiality and discretion.
• Agile in a fast-paced environment.

Nice-to-haves

• Experience with payroll tax audits.
• Knowledge of payroll tax laws and regulations.