Payroll Tax Specialist

BankUnited - Miami Gardens, FL

Full-time

Miami Gardens, FL

Wholesale Trade Agents and Brokers

About the position

The Payroll Tax Specialist is responsible for ensuring accurate and compliant payroll tax filings and equity compensation reporting. This role involves managing tax processing for payroll and equity awards, resolving discrepancies, and collaborating with internal teams to ensure timely and error-free submissions.

Responsibilities

• Review and update new hires to ensure their profile is active by their start date.
• Keep up to date with current developments affecting government reporting and payroll taxes.
• Conduct research and analysis on payroll tax issues and work with the IRS, State and Local agencies to ensure proper resolution of discrepancies and compliance.
• Correspond with IRS, State and Local agencies to ensure issue resolutions.
• Assist with multi-state payroll tax registration, setup, and filings to ensure smooth payroll operations and accurate tax reporting.
• Perform monthly payroll tax audit to ensure employee records are accurate and reporting to the correct state.
• Ensure compliance with federal, state, and local payroll tax laws and regulations, including timely payroll tax submissions.
• Respond to employee inquiries related to payroll taxes and tax forms.
• Monitor changes in payroll tax rates and ensure the payroll system is updated accordingly.
• Perform audit and reconciliation of executive compensation including stock options, incentive pay, and deferred compensation.
• Process Positive Pay.
• Provide support for internal and external audits.
• Assist in preparing annual W-2s, including auditing employee balances and understanding taxability for various earnings/deductions.
• Produce accurate and effective information using ADP queries and reporting tools.
• Work with the accounting department to investigate and resolve payroll tax discrepancies through reconciliation of payroll tax accounts, tax payments, and filings.
• Calculate and verify the number of shares vesting on each vesting date according to the closing stock price.
• Work with payroll and accounting teams to ensure vested shares are properly accounted for and included in employee compensation.
• Ensure that appropriate taxes are withheld on vested shares and that tax obligations are accurately reflected in payroll and tax reports.
• Support special projects, system processing and testing, and other business needs as needed.
• Adhere to and comply with applicable federal and state laws, regulations, and guidance, including those related to anti-money laundering.
• Identify and report suspicious activity.

Requirements

• Bachelor's Degree in Accounting or Finance required.
• 4 years of progressively responsible experience in payroll tax reporting with a large, multi-state entity required.
• Experience with ADP preferred.
• CPP certification preferred.
• Ability to conduct tax research using internet and other published sources.
• General knowledge of state and local tax laws and regulations, as well as basic understanding of GAAP.
• Great communication skills (oral and written).
• Strong interpersonal skills; ability to participate in a team environment and build strong working relationships.
• Strong project management skills; time management skills; ability to multi-task and prioritize workloads.
• Demonstrated analytical capabilities; ability to effectively identify and resolve problems in high visibility, high stress situations.
• Ability to understand and interpret tax laws and regulations and apply them to company operations.