Payroll Tax Specialist

Robert Half - Camp Hill, PA

Full-time

Camp Hill, PA

Administrative and Support Services

About the position

The Payroll Tax Specialist will be responsible for ensuring compliance with payroll tax regulations across multiple states and employers. This role involves collaboration with various departments and third-party vendors to maintain and improve payroll processes, and it offers a hybrid work schedule.

Responsibilities

• Stay updated with payroll tax compliance regulations by utilizing various resources.
• Oversee the accurate setup of employee tax in payroll.
• Generate, balance, and submit periodic US and Canada tax files to tax vendors, and carry out reconciliation of impound invoices.
• Establish new tax jurisdictions with tax authorities and manage the setup in associated systems.
• Liaise with tax authorities and tax vendors to ensure prompt resolution of tax notices.
• Conduct monthly, quarterly, and annual tax audits and reconciliations, including year-end W-2, T4, RL1s.
• Respond to payroll tax inquiries and resolve discrepancies, escalating to management when necessary.
• Assist in both internal and external audits as needed.
• Perform support functions for payroll such as updating employee W4s, printing and shipping of live checks, and reviewing payrolls before finalization.
• Maintain all tax spreadsheets accurately and timely, including rate changes, amendments, online passwords, tax notices, and applied for jurisdictions.
• Process payroll tax adjustments and maintain all supporting documentation in an organized manner.

Requirements

• 3+ years federal, state and local payroll tax experience for multi-state employer.
• Proven experience in tax notice research/resolution, new tax account setup, and quarterly/annual tax filing reconciliations.
• Experience with Canadian federal and provincial payroll tax preferred but not required.
• Knowledge of PA Act 32 required.
• Proficient in Microsoft Office with above average proficiency in Microsoft Excel (pivot tables and vlookup).
• Ability to work independently with strong organizational and time management skills.
• Ability to multi-task, prioritize and meet dynamic deadlines with short notice.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan