People & Operations Manager

$77,002 - $77,002/Yr

Californians For Justice - San Jose, CA

Full-time - Mid Level

San Jose, CA

11-50 employees

Personal and Laundry Services

About the position

Californians for Justice (CFJ) is a statewide, youth-powered organization dedicated to improving the lives of marginalized communities, including people of color, immigrants, low-income families, and LGBTQIA2S+/TGNC youth. Through grassroots organizing in schools and neighborhoods, CFJ empowers youth to become leaders in their communities, equipping them with knowledge on systemic issues such as racism, gender and sexuality, and educational inequity. The organization is unique in California for its focus on student voices in local and statewide education policy, advocating for equitable school funding, increased access to education, and the creation of Relationship Centered Schools that prioritize youth engagement and positive relationships between students and staff. The People & Operations Manager plays a crucial role within a four-person operations team, overseeing human resources and administrative functions for CFJ and its fiscally sponsored project, Youth Organize! California. This position is responsible for managing HR functions such as payroll, benefits, hiring, and performance management, as well as nonprofit operations including technology, legal compliance, and risk management. The manager will become an expert in the payroll system (currently Paylocity) and oversee all technology for the organization, ensuring that systems meet the needs of staff across CFJ's four regional offices in Fresno, Long Beach, Oakland, and San Jose. The role requires a commitment to CFJ's values and the ability to exercise discretion and independent judgment in all responsibilities. In addition to HR administration, the People & Operations Manager will engage in organizational competencies such as impactful collaboration, problem-solving, sustainability, communication, relationship-building, and fostering growth. The position is full-time and non-exempt, with some statewide travel required, and operates in a hybrid environment where in-person attendance at training and community events is expected.

Responsibilities

• Manage payroll and all payroll-related systems (i.e. Paylocity).
• Manage all HR administrative processes for a staff of 45+ people, including a fiscally sponsored project.
• Manage benefits, including health care, FSA, PTO, 401k, EAP, and parental leave.
• Oversee the hiring of new staff members including recruitment, hiring, offboarding, and other staff transitions.
• Manage performance management at CFJ, including annual performance reviews and individual goal-setting.
• Maintain awareness and knowledge of labor law and assure organizational compliance.
• Work with the People & Operations Director to ensure personnel policies are updated annually.
• Continually improve HR practices aligned with CFJ's values.
• Research, problem-solve, and make recommendations on complex HR administrative questions.
• Manage all nonprofit infrastructure and technology systems for CFJ's four regional offices.
• Act as the primary contact for CFJ's Managed IT Services Provider.
• Manage office moves and all technology systems to meet staff needs.
• Lead technology planning and assess current and future technology needs.
• Participate in CFJ grassroots fundraising campaigns and events.

Requirements

• Minimum of 3 years of experience in nonprofit human resource functions, including payroll, benefits, hiring, and personnel policies.
• At least two years of experience coordinating payroll.
• Familiarity with key federal and state labor and payroll laws.
• Technology knowledge and experience with platforms including Google Suite, Paylocity, and Slack.
• Intermediate proficiency with Microsoft Excel.
• Strong interpersonal skills to support diverse backgrounds.
• Demonstrated ability to set up processes and workflows and ensure adherence.
• Experience in administering complex policies and procedures.
• Excellent written and verbal communication skills.
• Good judgment to manage sensitive and confidential matters.
• Exceptional attention to detail and accuracy.
• Self-starting and proactive with strong organizational skills.
• Excellent time management skills and strong analytical skills.

Nice-to-haves

• Coaching skills
• Proficiency with G Suite (formerly Google Apps)
• Advanced Excel/Google Sheets skills.

Benefits

• 401(k)
• Flexible spending account
• Paid time off
• Parental leave
• Employee assistance program