People Operations/TA Coordinator

Xl Construction - Milpitas, CA

Full-time

Milpitas, CA

Heavy and Civil Engineering Construction

About the position

The People Operations/Talent Acquisition Coordinator at XL Construction plays a crucial role in supporting the People Operations and Talent Acquisition teams. This position is designed for an experienced individual who can manage various administrative tasks, facilitate employee inquiries, and assist in recruitment processes. The role requires strong organizational skills, proficiency in data management, and the ability to thrive in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for employee inquiries regarding policies and benefits.
• Redirect and escalate employee inquiries as necessary.
• Complete EDD forms within 24 hours of receipt.
• Facilitate employment verifications for employees.
• Initiate employee status change requests and route for approvals.
• Maintain employee files and digitize documents as needed.
• Audit employee I-9 files monthly and maintain compliance.
• Provide administration and reporting of employee data, including birthdays and anniversaries.
• Manage employee demographic changes in HRIS.
• Prepare and send out offer letters to candidates.
• Conduct pre-employment background screenings for new hires.
• Conduct new hire orientation and manage data entry pre and post hire.
• Support new hire setup and orientation activities.
• Order business cards for new hires.
• Reconcile and fund benefit invoices under guidance.
• Support wellness program activities and open enrollment activities.
• Assist in administering and tracking employee leave of absences.
• Support audit processes for 401(k) and other audits.
• Process annual union pay increases and validate background check statuses for projects.
• Administer and maintain applicant status and workflow in ATS, Jobvite.
• Import resumes and input data for candidates and employees in Jobvite weekly.
• Generate reports and analytics related to HR and talent acquisition activities.
• Coordinate, schedule, and host candidate interviews, both in-person and virtual.
• Collect and scan interview documents for record-keeping.
• Assist in the coordination of College Recruitment and Summer Intern Programs.
• Support the execution of XLI's participation in the ASC Reno Competition.
• Assist in the development of the Community College Program.
• Administer and track the Employee Referral Bonus Program Campaign.
• Coordinate with marketing teams to develop recruitment materials and new hire swag.
• Provide support for People special events and other assigned projects.

Requirements

• BA/BS Degree
• 3+ years of HR Administrative and/or Data Entry experience, with prior recruiting experience preferred.
• Proficient in Microsoft applications, particularly Excel (including pivot tables).
• Experience with Webex, Smartsheets, and Asana is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in data management.
• Familiarity with social media, especially LinkedIn.
• Excellent communication and problem-solving skills.
• Strong interpersonal skills and results-oriented approach.
• Integrity and confidentiality in handling sensitive information.
• Ability to work in a fast-paced environment and maintain a client service focus.

Nice-to-haves

• Experience with Webex, Smartsheets, and Asana.