Personal Administrative Assistant

$65,000 - $90,000/Yr

Apex Family Law LTD - San Francisco, CA

Full-time - Entry Level

Remote - San Francisco, CA

About the position

The Personal Administrative Assistant at Apex Family Law will provide essential support to the Managing Partner and other attorneys in a busy law firm specializing in complex family law litigation. This role is crucial for ensuring efficient operations and maintaining a collaborative work environment. The ideal candidate will possess strong interpersonal skills, proactive problem-solving abilities, and excellent organizational capabilities.

Responsibilities

• Coordinate scheduling and calendar management for the Managing Partner and other Partners as requested.
• Coordinate travel logistics and activities, including accommodations, transportation, and meals for the Firm.
• Provide administrative support to Partners.
• Manage various annual renewals for partners and attorneys (State Bar, networking, etc.).
• Coordinate events and speaking engagements for the firm.
• Draft, review and send communications on behalf of the Managing Partner, Executive Director and Partners as requested.
• Answer and respond to phone calls, communicate messages and information to the Managing Partner.
• Manage inbox for Managing Partner.
• Assist with daily time management.
• Routinely perform a wide variety of support duties firmwide as they arise.
• Prepare and submit expenses to accounting and clients on behalf of the Managing Partner.
• Oversee Apex East (additional office space) - Maintain supplies, schedule regular cleanings, coordinate with guests, etc.
• Operate with strict confidentiality and manage sensitive information.
• Look for new ways to do things and think outside of the normal way of doing business to add value to the team.
• Organize, monitor and track numerous ongoing projects.

Requirements

• Strong interpersonal skills
• Active listening and excellent communication skills
• A proactive approach to problem-solving
• Ability to multitask
• Strong time-management and organizational skills
• Experience with technology in general, word processing and various email programs
• Residency in the Bay Area, within 50 minutes of San Francisco office location

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance