Personal Assistant/Administrative Specialist

$65,000 - $65,000/Yr

Stackhouse Development Corporation - Durham, NC

Full-time - Entry Level

Durham, NC

11-50 employees

About the position

We are looking for a highly organized and resourceful Personal Assistant/Administrative Specialist to provide dedicated support to two busy executives. This role focuses on handling a variety of administrative, personal, and logistical tasks that free up the executives' time. You will be responsible for managing routine tasks that require persistence, follow-up, and attention to detail, as well as handling occasional special projects. The ideal candidate is tech-savvy, proactive, and thrives on problem-solving and getting results.

Responsibilities

• Handle personal and administrative responsibilities such as booking travel, scheduling appointments, and troubleshooting account issues.
• Proactively follow up on ongoing matters until completed, including making calls and sending emails.
• Assist with setting up and maintaining personal accounts, tracking payments, and handling issues that may arise.
• Manage household and personal services, coordinating home repairs and scheduling appointments for auto services.
• Perform occasional local errands, such as picking up or dropping off items.
• Tackle frustrating or time-consuming issues, such as resolving customer service problems.
• Assist with one-off tasks requiring follow-up and coordination, such as setting up financial accounts.
• Provide general administrative support to the office team as needed.

Requirements

• Previous experience in a similar role, such as personal assistant, collections, receivables, office management, or administrative support.
• Demonstrated ability to handle a broad range of administrative and personal tasks.
• Strong negotiation skills and the confidence to advocate on behalf of the executives when necessary.

Nice-to-haves

• Tenacious and adept at following up on tasks with persistence and determination.
• Strong multitasker with an eye for detail, capable of handling several responsibilities simultaneously.
• Resourceful and quick-thinking, able to handle unexpected challenges efficiently.
• Skilled at independently navigating complex or frustrating situations to reach a resolution.
• Confident with technology, including setting up accounts and managing administrative tasks online.
• Comfortable working outside of traditional 9-5 hours when needed, with little oversight required.
• Able to interact professionally and clearly with vendors, service providers, and team members.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance