Personal Assistant and House Manager

$60,000 - $100,000/Yr

Incedo - Florham Park, NJ

Full-time - Entry Level

Florham Park, NJ

Professional, Scientific, and Technical Services

About the position

The Personal Assistant and House Manager role is designed for a highly organized and versatile individual responsible for managing the personal affairs of a principal and overseeing the daily operations of a private residence in Florham Park, NJ. This dual role requires a proactive and detail-oriented candidate capable of efficiently handling a wide range of tasks, from scheduling and travel arrangements to household management and event planning.

Responsibilities

• Maintain the principal's personal and professional calendars, organizing appointments, meetings, and events.
• Coordinate domestic and international travel, including flights, accommodations, and transportation, while preparing detailed itineraries.
• Handle incoming calls, emails, and written communication on behalf of the principal, coordinating correspondence with vendors, family, and associates.
• Track and schedule doctor appointments, handle pharmacy needs, and follow up on reports.
• Manage travel and stay arrangements for family and assist with personal documentation.
• Monitor and track personal expenses, ensuring timely payment of bills and maintaining financial records.
• Oversee the day-to-day operations of the residence, ensuring all household functions run smoothly.
• Coordinate with contractors, vendors, and service providers for maintenance and repairs.
• Monitor household supplies, ensuring essential items are stocked and managing inventory for cleaning and maintenance materials.
• Organize and manage private events, gatherings, and social functions within the home, handling all event logistics.
• Ensure a high level of hospitality for guests and assist with special arrangements.

Requirements

• Previous experience as a personal assistant or house manager, ideally in a private household.
• Exceptional organizational and time-management skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Discretion and professionalism, especially with handling confidential information.

Nice-to-haves

• Experience in event planning or project management.
• Familiarity with property management and household maintenance.
• Basic bookkeeping or financial management experience.
• Strong interpersonal skills, with the ability to interact with various service providers and staff.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance