PERSONAL ASSISTANT/ESTATE MANAGER

Unclassified - Brentwood, CA

Full-time - Entry Level

Brentwood, CA

About the position

This full-time position involves assisting a high-net-worth entertainment executive with various daily life and household needs in a Brentwood residence. The role requires a high degree of autonomy while also necessitating collaboration with the executive's office and other personnel to coordinate personal travel and manage household operations. The ideal candidate will possess a strong sense of style and taste to align with the Principal's preferences, ensuring a well-maintained and organized living environment.

Responsibilities

• Maintain a well-stocked 6,000 sq. ft residence.
• Run errands such as grocery shopping, prescription pick up, and car servicing.
• Perform detailed research on travel, food & beverage, entertainment, and products.
• Provide concierge-style support including local events and lifestyle recommendations.
• Make personal appointments and reservations, and arrange personal travel including meet and greets, accommodations, and ground transportation.
• Handle online purchasing and logistics, including ordering flowers and household supplies.
• Occasionally care for visiting family pets and schedule vet appointments.
• Meet vendors at residences, oversee repairs, negotiate costs, and accept deliveries.
• Set up residences for events, parties, and guest visits, ensuring smooth day-to-day operations.
• Advance Principals prior to their arrivals and set up hotel rooms and rental properties during travel.
• Manage logistics for the purchase of an additional residence possibly in Montecito.
• Recommend vetted vendors for various household services.
• Organize household items including closets and drawers.
• Oversee clothes shopping, cleaning, and repairs.
• Create a household bible to ensure all systems are operational and agreements with neighbors are maintained.
• Assist with holiday shopping and gift wrapping if needed.

Requirements

• Must be exceptionally well organized and attentive.
• Diligent and extremely discreet, maintaining privacy and security of all information.
• Exceptional work ethic with the ability to learn and adapt quickly.
• Ability to anticipate needs, prioritize tasks, and follow through effectively.
• Obsessed with details and self-reliant.
• Highly service-driven with a willingness to work evenings and weekends if needed.
• Energetic and adaptable personality, able to handle various tasks.
• Excellent written and verbal communication skills.
• Ability to handle high-pressure situations and shifting priorities calmly.
• Enjoys researching and problem-solving.

Nice-to-haves

• Experience in a similar role for high-net-worth individuals.
• Familiarity with luxury household management and concierge services.

Benefits

• Competitive salary based on experience.
• Opportunity to work in a dynamic and high-profile environment.