Personal Assistant / Executive Assistant to the Owner

$47,840 - $60,320/Yr

Wells Builders - Wenham, MA

Part-time,Full-time - Entry Level

Wenham, MA

Construction of Buildings

About the position

Wells & Company Builders is seeking a Personal Assistant / Executive Assistant to support the owner in both personal and professional tasks. This role is essential for managing the dynamic needs of a thriving construction business, ensuring smooth operations while allowing the owner to focus on high-level project management and client relationships. The ideal candidate will be organized, proactive, and adaptable, balancing the demands of the business with personal commitments.

Responsibilities

• Manage the owner's daily schedule, ensuring appointments and meetings are well-organized.
• Help the owner manage competing priorities between client meetings, project site visits, and personal commitments.
• Assist with document preparation, invoice management, project tracking, and communication with clients and trade partners.
• Work closely with the owner on project timelines, ensuring that deadlines are met and client expectations are communicated clearly.
• Help manage communication with subcontractors, suppliers, and clients, including scheduling site visits and answering routine questions.
• Organize client events, company retreats, or any travel arrangements for site visits, ensuring all logistics are handled efficiently.
• Help create time for personal and family commitments by organizing and maintaining balance between work and home life.

Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Familiarity with project management or construction industry experience is a plus.
• Strong communication and interpersonal skills.
• Ability to work independently and with minimal supervision.
• Discretion and a high level of professionalism.

Nice-to-haves

• Experience in the construction industry
• Project management experience

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• 401(k) matching
• Flexible schedule