Personal Assistant / Executive Assistant

$72,800 - $120,000/Yr

Excellence Services - Atherton, CA

Full-time - Entry Level

Atherton, CA

Professional, Scientific, and Technical Services

About the position

Excellence Services, LLC is seeking a dedicated and experienced Personal Assistant/Chauffeur to join our dynamic team in a private household setting located in Atherton, CA. This full-time position requires a commitment to excellence and a strong sense of service. The successful candidate will work under the House Manager and will be responsible for managing various property projects and vendor activities, ensuring that all tasks are completed efficiently and to a high standard. The role demands a hands-on approach, with regular property inspections to identify and resolve issues promptly, as well as overseeing home maintenance and repairs. In this position, you will be expected to manage household staff effectively, ensuring optimal productivity and coordination among team members. You will also oversee household inventory, maintain the cleanliness and readiness of vehicles, and manage the Principals' personal calendars with precision. The role includes planning and coordinating travel arrangements, family activities, and events, requiring strong organizational skills and attention to detail. Flexibility is key, as you will need to assist with a variety of tasks as requested by the Principals or the House Manager. Candidates should exhibit humility, strong leadership qualities, and the ability to hold staff accountable while fostering a collaborative team environment. This position is ideal for someone who is adaptable, dedicated, and experienced in management, particularly in hospitality or family office settings. If you are looking for a long-term commitment in a role that values service and excellence, we encourage you to apply.

Responsibilities

• Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently.
• Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely.
• Manage home maintenance, overseeing all aspects of property upkeep and repairs.
• Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination.
• Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality.
• Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment.
• Oversee household inventory, ensuring adequate supply and organization of household items.
• Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed.
• Handle incoming calls and guest greetings; manage the Principals' personal calendars with precision.
• Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution.
• Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability.

Requirements

• At least 3 years of management experience, with proven ability to manage a small team.
• Bachelor's degree or higher; previous experience as a personal assistant is preferred.
• Preferably experienced in hospitality or family office settings.
• Strong analytical, learning, and communication skills, with strict adherence to confidentiality.
• Technologically proficient, particularly with G-suite, iPhone, and MacBook.
• Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities.
• Positive and team-focused, with outstanding interpersonal skills and vendor management experience.
• Proficiency in English, both written and spoken.
• Flexible schedule, willing to work different shifts as needed (e.g., holidays, weekends, evenings, etc.).
• Must be legally authorized to work in the United States and able to pass extensive background checks.
• Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.
• Seeking a long-term commitment.

Benefits

• Health insurance
• Paid time off
• Discretionary year-end bonus (up to 20%)
• Paid vacation, holidays, sick days
• Paid meal breaks
• Regular reviews & advancement opportunities