Personal Assistant - Executive

$80,000 - $100,000/Yr

Ks Staffing Group - Austin, TX

Part-time - Entry Level

Austin, TX

Administrative and Support Services

About the position

We are seeking a highly organized and proactive Personal Assistant to support our team in various administrative and operational tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities

• Provide comprehensive administrative support to the President, including managing schedules, appointments, and travel arrangements.
• Transcribe meeting notes and prepare reports as needed.
• Handle data entry tasks and maintain organized filing systems for easy access to documents.
• Serve as a point of contact for internal and external communications, demonstrating exceptional customer service skills.
• Utilize QuickBooks for basic financial tracking and reporting as required.
• Support various projects by conducting research and compiling information as needed.
• Confirm and follow up with action items from meetings.
• Reply to and follow up on EA emails with required requests/information.
• Maintain a calendar for immediate appointment dates, notes, and action items.
• Work with other executives on estate planning, investments, and LLCs.
• Update real estate and investment values spreadsheets quarterly.
• Receive packages, check off orders, and communicate with vendors/shippers.
• Manage game tickets, notate on calendar, and handle distribution and transfer.
• Oversee car inspections, registrations, and shop visits as needed.
• Schedule home maintenance appointments and manage personal mail and bills.

Requirements

• Proven experience as a Personal Assistant in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in data entry and familiar with office management software, including QuickBooks.
• Excellent customer service skills with a friendly demeanor.
• Ability to transcribe documents accurately and maintain confidentiality.
• Strong attention to detail and problem-solving abilities.
• Effective communication skills, both written and verbal.
• A proactive attitude towards learning new skills and adapting to a changing environment.

Benefits

• 401(k)
• Health insurance
• Paid time off