Personal Assistant Lead

$175,000 - $175,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Senior

New York, NY

Administrative and Support Services

About the position

The Personal Assistant Lead will provide high-level administrative support to senior executives at a top global private equity company. This role involves extensive personal calendar management, travel arrangements, and coordination of family support programs, all while maintaining a superior level of service and confidentiality. The position is hybrid, requiring in-office work Monday through Thursday and remote work on Fridays, making it ideal for someone seeking stability in a newly created role.

Responsibilities

• Perform extensive personal calendar management, scheduling appointments for executives and their families
• Arrange complex international and domestic travel plans and create detailed itineraries including ground transportation, hotel accommodations, and airline reservations
• Develop and implement family support programs; work as part of a close-knit, collaborative team
• Manage a wide variety of tasks including scheduling personal appointments, planning events, running errands, and buying gifts
• Coordinate payment of bills, handling car maintenance and repairs, liaising with outside vendors to complete household projects
• Liaise with childcare providers and other household support staff as needed; assist with school coordination for children including schedules, tuition, and applications
• Run errands, buy gifts, complete deliveries, and make restaurant reservations

Requirements

• BA/BS required
• 10+ years of high-level EA/PA experience preferably in the financial services sector
• Strong Microsoft Outlook skills and proficient in Excel, Word, and PowerPoint
• Executive presence with proven ability to maintain confidentiality and discretion in all situations
• Provide a superior level of service and possess a team-oriented mindset

Benefits

• Up to $175K base depending on experience with an annual discretionary bonus
• Healthcare benefits starting day one of employment
• 401K with match
• Free breakfast and lunch, great snacks, coffee bar, and access to a fully stocked pantry
• Concierge benefits and generous wellness perks including an onsite fitness center
• Once a week wellness perk including choice of chiropractic work, acupuncture, massage therapy, or manicure
• Stock options, comprehensive medical benefits and generous PTO