Personal Assistant - Miami, FL (local only)

$100,000 - $130,000/Yr

Confidential Employer - Miami, FL

Full-time

Miami, FL

About the position

The Personal Assistant will provide comprehensive support to a Ultra High Net Worth (UHNW) client, managing various tasks that require exceptional organizational skills and attention to detail. This full-time, in-person role demands flexibility, as the assistant will need to be available for on-call duties during weekends and nights as necessary.

Responsibilities

• Manage multiple calendars, including Outlook, invitation lists, and monthly schedules.
• Organize and coordinate meeting requests, updating daily schedules with proactive notification of conflicts or concerns.
• Keep the Principal's daily binder updated.
• Summarize and prioritize incoming emails, highlighting key points for action.
• Ensure invitations are captured and updated across all calendar systems.
• Coordinate complex travel logistics, including flights, accommodations, and ground transportation.
• Oversee communication with drivers, pilots, and household staff to ensure seamless travel.
• Address logistical challenges and troubleshoot issues in real time.
• Anticipate the Principal's needs, proactively managing tasks and potential challenges.
• Maintain strong communication with both internal and external stakeholders.
• Collaborate with administrative team on family-related matters.
• Handle sensitive information with discretion and professionalism.
• Ensure confidentiality is upheld in all interactions.

Requirements

• Proven experience in executive or personal assistance roles.
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure and meet deadlines.
• High level of discretion and professionalism.