Personal Assistant/Office Assistant

$37,440 - $47,840/Yr

Krishna Realty - Portland, OR

Full-time - Entry Level

Onsite - Portland, OR

Professional, Scientific, and Technical Services

About the position

Join Our Team at Krishna Realty! Are you reliable? Do you have a great attitude and a knack for multi-tasking? Is your attention to detail unmatched? Are you eager to dive into a fast-paced environment and thrive on helping people? Look no further - we have the perfect opportunity for you! We are looking for a dynamic and highly organized Personal Assistant to support our Senior Property Manager, Office Operations Managers, and CEO at Krishna Realty. This role is ideal for someone with a passion for the housing industry, a desire for growth, a willingness to learn, and a drive for success. The position requires you to be living in the Portland metro area. This is NOT a work remote position. A vehicle, a valid drivers license, and auto insurance is required for this position. Competitive pay includes a base hourly rate for this position, and it is a full-time position. After 90 day probation period, full time employees are eligible for health benefits, including dental coverage. About Us: Krishna Realty is a dynamic Real Estate Sales and Property Management Company licensed in Oregon and Washington. We're dedicated to providing top-tier service to our clients, utilizing both our extensive experience and cutting-edge technologies. Whether it's buying, selling, or managing properties, we're committed to excellence every step of the way. Who We're Looking For: We're seeking a motivated individual who is ready to take on the challenge of a bustling office environment. If you're friendly, adaptable, and passionate about both the housing industry and assisting others, we want you on our team! This position is perfect for someone looking to transition into an office role or carve out a new career path.

Responsibilities

• Screening office visitors and managing front desk activities.
• Assisting in the setup and planning of events and office meetings.
• Ensuring the organization and cleanliness of all office areas.
• Preparing correspondence and maintaining professional communication.
• Helping maintain the accuracy of property notes and documents.
• Answering the phone system in a friendly and professional manner.
• Managing and setting appointments on active calendars.
• Prioritizing and managing daily mail and emails.
• Assisting with daily administrative office duties.
• Traveling to multiple locations (homes) in a day.
• Arranging travel plans, including itineraries and agendas.
• Assisting errands (e.g., making keys, post office runs, mail runs, sign and lockbox installations, picking up packages, picking up supplies from stores, etc.).
• Scanning and organizing documents (both electronic and hard copy files).
• Corresponding with staff and clients to ensure smooth operations.
• Using tools to document properties (e.g., phones, laptops, moisture gun readers, temperature gun readers, etc.).
• Assisting the senior property manager in coordination and tracking of turnover repair tickets.
• Assisting with property management tasks, such as work order coordination, tenant and owner requests, and property inspections.

Requirements

• Strong written and verbal communication skills.
• Exceptional typing skills with a keen eye for detail.
• Professionalism and reliability in attendance are a must.
• Able to maintain a professional, positive demeanor at all times.
• Ability to handle sensitive/confidential information.
• Self-starter with a proactive attitude.
• Ability to thrive in a fast-paced culture and handle pressure.
• Openness to feedback and eagerness to learn.
• Proficiency in computer software programs (e.g., Gmail, Google Docs/Sheets) and tech-savvy with smartphones.
• Valid driver's license, vehicle, and auto insurance required.
• Ability to perform physical tasks such as lifting up to 40 pounds and climbing ladders.
• High school diploma or GED required.

Nice-to-haves

• Experience in the real estate industry.
• Familiarity with property management software.
• Previous experience in an administrative role.

Benefits

• Free parking
• Mileage reimbursement
• License reimbursement
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Snacks provided
• Opportunities for advancement