Personal Assistant/Receptionist

$33,280 - $37,440/Yr

Happy Dental Land - Covina, CA

Part-time - Entry Level

Onsite - Covina, CA

About the position

The Personal Assistant/Receptionist at Happy Dental Land is a part-time role focused on providing administrative support to senior-level executives and assisting with daily office operations. The position is ideal for college or high school students interested in the medical or dental field, offering flexible hours and a chance to gain valuable experience in a professional environment.

Responsibilities

• Provide administrative support to senior-level executives, ensuring all tasks are completed promptly and efficiently.
• Manage complex schedules, including calendar management, travel arrangements, and meeting coordination.
• Handle phone calls and correspondence with professionalism and discretion.
• Coordinate and plan company events, such as meetings, presentations, and workshops.
• Assist with project coordination, including planning, organizing, and monitoring project timelines and budgets.
• Maintain accurate records and files, both physical and digital, in a secure and organized manner.
• Perform various office management tasks, such as ordering supplies, managing office inventory, and maintaining a clean and organized workspace.
• Provide exceptional customer service by responding to inquiries, resolving issues, and ensuring all customer needs are met.
• Utilize computer literacy skills to operate office software, including Microsoft Office and Google Suite, and perform data entry tasks.
• Develop and maintain confidential and sensitive information with discretion and professionalism.

Requirements

• Excellent phone etiquette and customer service skills
• Proficiency in clerical and administrative tasks
• Strong computer literacy skills, including proficiency in Microsoft Office and Google Suite
• Experience with calendar management and event planning
• Ability to manage files and maintain a clean and organized workspace
• Strong organizational and project coordination skills
• Experience in executive administrative support and office management
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

Nice-to-haves

• Spanish language skills are a plus but not a necessity.

Benefits

• Employee discount
• Flexible schedule